9 Ways to Reduce Your Time to Fill

Discover 9 great ways to reduce your time to fill and hire top candidates faster!

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Want to hire top talent for less money? Reduce your time to fill!

Time-to-hire is one of the key recruiting and hiring metrics.

➡️ Download the Checklist of Most Important Hiring Metrics & Tips for Improvement

Time to fill metric measures how quickly a company can find and hire the best candidate. In a time of war for talent, many companies use this metric as their north star. Why is that?

There are 2 main reasons:

  1. Longer time to hire costs more money
  2. Loner time to hire causes you to lose the best candidates.

Did you know that a whopping 57% of job seekers lose interest in a job if the hiring process is lengthy (Source:  Robert Half’s research).

So without further ado, let’s take a look at the 9 ways to reduce your time to fill, improve your candidate experience and hire top talent for less money!

How can you reduce your time to fill?

Here are X effective ways to reduce your time to fill:

1. Start using a recruitment software

One of the best ways to reduce your time-to-hire is to use modern recruitment software. Modern recruitment software has many benefits, and one of the key ones is reducing time to fill. According to research, 86% of recruiting professionals say that using an ATS has helped them hire faster.

2. Track and measure

Track and measure your hiring process to find bottlenecks and resolve them. With modern recruitment software, you can automatically track and measure your time to fill. That way you can get an insight into how long does it take to hire for a particular job opening and make changes accordingly.

3. Automate your communication with candidates

In order to save time, you should automate your communication with candidates. Use the latest technological solutions such as recruitment chatbots and modern recruitment software. Modern recruitment software has ready-to-use recruiting email templates you can personalize and send in bulk.

4. Automate interview scheduling

With a modern recruitment software, you can send automated emails with an interview appointment that automatically sync with your work calendar. That way you’ll save valuable time going back and forth to arrange a suitable time slot for all your candidates.

5. Automate resume parsing and screening

Once candidates apply, a modern recruitment software will parse and screen their resumes and create their rich profiles in the system automatically. That way you’ll save the time needed to go through all received applications and organize them in order to find the best candidates.

6. Conduct group interviews

Conducting group interviews can save you a lot of time in the most consuming phase of the hiring process – interviewing. If you’ve never conducted group interviews before, don’t worry – we’ve got you covered! In our Guide for conducting a group interview you’ll find everything you need to know to learn how to plan, prepare and conduct effective group interviews.

7. Build a talent pool

Having a pool of great candidates eager to work for your company is the best way to reduce your time to hire. Every time you have a new job opening, you can simply choose the best ones from your talent pool! Learn how to build a talent pool from scratch and how to segment it for maximum benefits!

8. Source candidates

Don’t wait for candidates to come to you – go out there and find them! Luckily, today’s technology offers effective sourcing tools, which can perform complex web search scans millions of online profiles to retrieve passive and active candidates’ details including email addresses, resumes and more.

9. Implement an employee referral program

Asking your current employees to recommend great candidates is another way to reduce your time to fill. Implement an employee referral program and promote it regularly. Also. make sure to offer attractive and creative employee referral rewards which will motivate your employees to actively engage in helping you find new employees.

 

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Top 7 Websites to Find Developers in 2019

Are you utilizing all of these top places to find developers? If not, you’re missing out on top tech talent!

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Need to find and hire developers?

Yes, we know…join the club, buddy! Finding and hiring developers is one of the top challenges for HR professionals and recruiters around the world.

However, finding great developers isn’t that hard – when you know where to look for them.

Download our free eBook: Definite Guide for Recruiting & Hiring Developers!

What are the best places to find developers?

The latest Stack Overflow’ survey The Global Developer Hiring Landscape 2018 has found that: only 16% of developers are actively looking for a job. This means that you won’t find them on LinkedIn, job boards and your career site.

You will find them, however, on specialized tech websites and forums. These websites are your best bet for finding and hiring top tech candidates, especially passive ones.

Top 7 sources of tech candidates

1. GitHub

GitHub is the world’s largest software development platform. It is a place where developers can host and review their code, manage projects, and build software alongside 31 million developers. Basically, it is a site where developers store their code and share it with others

for collaboration, further development or simply usage.

2. Stack Overflow

Stack Overflow is the largest most trusted online community for developers to learn and share their knowledge. It has more than 50 million unique visitors come to Stack Overflow every month. Basically, Stack Overflow is a Q&A site. It is a place where developers post their programming-related questions and coding problems hoping that other developers will be able to help them. It has a very popular job board.

3. Dice

Dice is a well-known job board and candidate sourcing site. Dice’s database includes over 11 million unique and actionable tech profiles – including 2.2 million complete with résumés.

4. Toptal

Toptal is an exclusive network of the top freelance software developers, designers, finance experts, product managers, and project managers in the world. All candidates on Toptal have a proven track record and elite industry experience in design, business, or technology.

5. Upwork

Upwork is the largest global freelancing website. With millions of jobs posted on Upwork annually, freelancers are earning money by providing companies with over 5,000 skills across more than 70 categories of work.

6. We work remotely

We Work Remotely is a niche job board for remote jobseekers. It’s the largest, most experienced and dedicated remote only job board in the world with over 1.5 million individuals visiting the site annually. It is primarily comprised of developer jobs.

7. Gun.io

Gun.io is a platform which helps employers hire elite freelance software developers. All the developers on Gun.io are already tested and vetted. Gun.io has the most comprehensive vetting process in the entire freelance industry. While other sites just do automated code testing, Gun.io freelancers through four separate assessments. They test each freelancer’s technical acumen through an automated coding exam, a live coding exercise, and a technical interview with a member of our engineering team.

 

7 Ways to Reduce Your Cost-per-hire

Are you utilizing all of these 7 highly effective ways to reduce your cost-per-hire?

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Every HR professional’s dream: Reducing cost-per hire

Cost-per-hire is one of the most important and most commonly used hiring and recruiting metric.

➡️ Download the Checklist of Most Important Hiring Metrics & Tips for Improvement!

It is also the metric which gives most HR professionals a serious headache!

They are asked to find and hire top talent fast, but often lack all the needed resources, especially financial.

So without further ado, let’s take a look at the X most effective ways to reduce your cost-per-hire!

Most effective ways to reduce your cost-per-hire

Here are top 6 ways companies can reduce their cost-per-hire:

1. Free job boards

Many companies spend a lot of money to post their job openings on job boards. However, there are also many free job posting sites and job boards which allow employers to post their job openings for free and reduce their recruiting costs.

➡️ Check out the list of The Best Free Job Posting Sites!

2. Employee referral programs

Do you have a structured employee referral program? Is it effective? Did you think about offering innovative employee referral incentives in order to increase its popularity? Employee referral programs can improve time, cost and quality of hire. It’s a win-win-win!

➡️ Check out our Guide for Setting Up an Employee Referral Program!

3. Talent pools

Building and maintaining a talent pool of interested, qualified candidates can do wonders for your cost-per-hire. Imagine tapping into a pool of great, interested candidates every time you have a new open job position!

➡️ Learn Everything You Need to Know for Building and Maintaining a Talent Pool!  

4. Group interviews

Conducting interviews with multiple candidates at once is a great way to save your time – and money! Group interviews are a fast and affordable way to test a group of candidates and select the best ones among them.

➡️ Check out the Guide for Conducting Group Interviews!

5. Outsourcing

Using a recruitment agency is not always expensive. Sometimes you can even save money if you decide to use a recruitment agency’s services! Just make sure you weigh all the pros and cons of using a recruitment agency in order to make an informed decision.

➡️ Check out The Ultimate Guide for Choosing a Recruitment Agency!

6. Recruitment software

Modern recruitment software has many benefits and features which can help you make your hiring process faster, more streamlined and effective, thus saving your time and reducing your recruitment costs.

➡️ Download free eBook 2019 Guide for Buying a Recruiting Tool!

7. Social media

Do you use social media to proactively search for candidates totally free, promote your employer brand and showcase your company culture? It’s a highly effective way to attract potential employees – and it’s totally free!
➡️ Learn How to promote your employer brand on social media!

Top 10 Job Boards to Find Flexible Workers

Check out this list of the top 10 job boards where you can post your open job positions in order to find qualified remote, part-time, freelance and other flexible workers!

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Gig economy trend continues to rise

With freelance and the gig economy increasing in popularity, flexible work has become one of the key workplace trends in 2018.

There are many pros and cons of hiring full-time, part-time and freelance employees, but with technological advancement, remote and flexible work has become synonymous with modern life.

If you’re an employer looking for remote, part-time, freelance and other flexible workers, your best bet are specialized job boards.

Top 10 job boards for finding flexible workers

Here is the list of the best job boards specialized in flexible work. On these job boards, you can find job seekers interested in remote, part-time and freelance work.

1. FlexJobs

FlexJobs is the leading job board specialized in the flexible job market. With FlexJobs, you can find remote, part-time, freelance, and flexible workers quickly and easily. FlexJobs is currently listing 124,892 resumes people interested specifically in jobs that offer these types of flexibility, ranging from entry-level to executive candidates in all different career categories.

2. Craigslist

Craigslist is the world’s biggest online classified ads site that includes listings for apartments, rooms, cars, personal ads, free items, jobs, items for sale, discussion forums etc. It is very popular and locally oriented so it works great for finding local flexible workers.

3. Upwork

Upwork is the world’s largest freelancing job board where employers and independent professionals connect and collaborate remotely. On Upwork you’ll find a range of job seekers, from programmers to designers, writers, customer support reps, and more. You can pay freelancers by the hour, or a fixed price for the entire project.

4. Guru

Guru is an online job board which makes it easy for quality employers and freelancers to connect, collaborate, and get work done flexibly and securely. Guru has more than 3 million members worldwide. With Guru’s TimeTracker software, employers can track progress with ease and confidently pay freelancers by the hour.

5. SecondJobs

SecondJobs is another job board where employers and experienced professionals can connect on part-time and remote job opportunities.

6. Fiverr

Fiverr is the world’s largest freelance services marketplace. Fiverr is specialized in creative and digital services, including graphic design, copywriting, voice-overs, and music and film editing. Fiverr’s global community of freelancers have delivered over 40 million high-quality gigs from over 100 service categories across 190 countries.

7. Snagajob

Snagajob is the most popular online job board specialized in hourly job postings. Snagajob has a large database of more than 90 million registered hourly workers and more than 450,000 employer locations. Check out how to post a job on Snagajob in 5 easy steps!

8. Remote.co

Remote.co is the job board exclusively for remote jobs. On this job board, you can post a job in 60 seconds and have your job posting seen by freelance workers from all over the world.

9. We work remotely

We Work Remotely is the largest community on the web (with over 2,500,000 monthly visitors) where you can list your jobs that aren’t restricted by commutes or a specific location.

10. Freelancer

Freelancer is a job board specialized in freelance work. It connects freelancers from all over the world with employers. On Freelancer you can find professionals you can trust by browsing their samples of previous work and reading their profile reviews.

Post your jobs for free on multiple job boards

With TalentLyft you can post jobs for free on multiple job boards with just one click. Some of the free job boards and free job posting sites include Indeed, Monster, Simply Hired, Glassdoor, Stackoverflow and many others.

You may also want to check out The List of The Best Free Job Posting Sites!

How to Create a Great Recruitment Video?

Check out the best practice tips for creating a great recruiting video!

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Do you really need a recruiting video?

Yes, you really do need it. If you aren’t already creating recruitment videos, you are way behind. Most companies are already doing it! Recruitment videos are one of the biggest recruiting trends you should consider implementing in 2019.

Using video in recruitment can help you differentiate your employer brand, answer to your candidates’ questions in a compelling way and attract more candidates to apply for your open job positions.

Did you know that CareerBuilder found that job postings with videos have a 34% greater application rate? Ask yourself – you need a 34% greater application rate? If so, you should start creating your recruiting video right now!

How to create a great recruiting video?

Here are 5 practical tips that will help you create a great recruiting video:

1. Feature your employees

Your potential candidates want to see the faces of the people they might end up spending most of their days with. Using a video helps put a human face to the organization. Include a short message from your CEO, but make sure you also have different level employees in your recruitment video, too.

2. Keep your video short

Your recruitment video should last no longer than 3 minutes. SkillScout analyzed 450+ job and company videos across YouTube and Vimeo channels and found out that the average amount of time candidates spend watching recruitment videos is 1 minute and 36 seconds. This is how long you have to capture your potential candidates’ attention!

3. Ask interesting questions

Instead of having your employees reciting answers they learned by heart in order to paint your company in the best possible light, let them tell their stories. And trust me, they will! You only need to help them get started by asking interesting, open-ended questions such as why did you join this company or what do you love the most about working at this company.

4. Show your office

Make an office tour a part of your recruitment video. Your potential candidates want to see inside of the place where they would work. Give them a glimpse into your office atmosphere and everyday life at your workplace. It will help them visualize themselves working at your company.

5. Include a call to action

Your recruitment video should include a strong call to action. If the candidates are watching your recruitment video, it means that you were able to get their attention. Grab that chance and capitalize on it! Call them to check your open job positions or join your talent network!

In-house vs Agency Recruiting

What is the difference between in-house and agency recruiting? Which recruiting model is better?

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What is the difference between in-house and agency recruiting?

When a company needs to find and hire candidates, ti basically has two options: Handling recruitment in-house or outsourcing it to a recruitment agency.

Recruitment agencies are companies who will help you find and shortlist top candidates for a certain fee.

If you handle recruitment in-house, it would be best to hire a dedicated recruiter or even develop a recruiting team. If you can’t afford that, then one of your existing employees should take on the recruitment tasks.

Advantages and disadvantages of in-house and agency recruiting

If you use a recruitment agency, you should be able to find more qualified candidates in a shorter amount of time. However, it will cost you more.

On the other hand, in-house recruiting will probably cost you less, but you will have to invest more time and effort into finding the right candidate.

There are many pros and cons of using recruitment agencies, as well as of using an in-house recruitment model.

In-house vs agency recruiting: Which is better?

Both recruiting models have certain advantages and disadvantages. Which one will suit your better depends on your current and future hiring needs and available resources.

If you need to fill a few hard to fill positions in a really short amount of time, using a specialized recruitment agency might be a better choice. Recruitment agencies are also a good choice when you need to hire a lot of temporary employees (for example, seasonal hiring).

If you’re interested in using a recruitment agency, check out the Ultimate guide for choosing a recruitment agency.

On the other hand, if you’re company will grow an keep hiring, you might be better off by investing into building your own, in-house recruiting team. That way, you will have a greater control over your employer brand. You will also be able to build your own talent pool of qualified candidates, which can significantly improve your time, cost and quality of hire.

If you’re interested in in-house recruiting in-house, check out the Ultimate guide for finding qualified candidates.

Of course, it doesn’t have to be an either-or choice. Some of the best companies I know successfully combine both recruiting models. Their in-house recruiting teams occasionally collaborate with a dedicated recruitment agency. That way, they are able to make the most out of both worlds.

3 Simple Ways to Maintain an Active Talent Pool

Building and maintaining an active talent pool is the key to proactive recruitment.

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Do you have a talent pool?

Of course, you do. If you use an Applicant Tracking System or a modern all-in-one recruitment software, you certainly have a database of your current, past and potential job candidates.

(If you by any chance don’t have a talent pool, make sure to learn effective techniques for building your talent pool ASAP!).

However, a database or a list of candidates is NOT a talent pool. A talent pool is a database of candidates INTERESTED in working for your company.

How to maintain an active talent pool?

Here are the top 3 ways that will help you maintain an active talent pool with highly engaged candidates:

1. Segment your talent pool

Segment your talent pool into smaller groups based on certain criteria. Wondering how to segment your talent pool and which criteria to use? A good idea is to segment your talent pool on the criteria of your candidates preferred role or job position at your company. That way, you can create groups of candidates interested in different roles, for example in marketing, sales, IT, etc.

The process of talent pool segmenting will help you understand who are the candidates in your talent pool groups and what are their interests. Create a distinctive candidate persona for each of your candidate groups.

2. Create interesting digital campaigns

Once you have defined a distinctive candidate persona for each group in your talent pool, you will have deeper insights into the interests and motivation of candidates in that group. Use that knowledge to create interesting and engaging content aimed specifically at the candidates from that certain group.

For example, for the group of candidates interested in your marketing positions, create a weekly or monthly newsletter with relevant industry news, such as latest marketing tools and trends, interview with marketing experts at your company or share a story of your new marketing intern. Oh, and don’t forget to include an information about your new job openings in the marketing department!

3. Organize offline events

Besides organizing online events, such as courses, webinars, conferences etc, it a good practice to organize offline events. These types of events are a great opportunity for your local candidates to get to know your company, meet your employees and get a glimpse into your company culture.

Organize open doors at your office, host a local experts meetup or another educational event. Invite the candidates from your talent pool to attend your offline events and meet you in person! And don’t forget to take photos of the events and share them on your career blog and social media profiles! This way you will share your company’s vibe even with your potential job candidates who live outside of your city.

Maintaining an active talent pool sounds like a lot of work…is it worth it?

Of course, it is!

By using these 3 ways to maintain an active talent pool, you have highly engaged candidates who are eager to work for your company. It means that you will be able to fill your positions with better candidates faster, thus reducing your time and cost per hire while improving the quality of hire.

How to Provide the Best Candidate Experience When Recruiting Executives?

To recruit the best executive for a top-level position, you need to provide the impeccable candidate experience.

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Importance of candidate experience in executive recruiting

When recruiting any candidate today, you really need to work hard to provide the best possible candidate experience. When it comes to executive recruiting, your efforts to improve your candidate experience should be scaled 10X.

Finding and hiring the ideal job candidate for your company’s C-suite level is a challenging task.

This is because the best senior executive talent is being courted by many different companies. With the unemployment rate lower than ever, companies are competing for the best talent at all levels, especially at the executive level. Top-level executives know they are in demand and that they can choose where they want to work. To make sure that your company will stand out as their employer of choice, you need to provide an impeccable candidate experience.

How to provide the best candidate experience when recruiting executives?

Be discrete

According to Experteer career services survey:

  • 86.9% of executive candidates prefer being contacted through a private email address or via online networks (77.9%).

Contact your potential executive candidates through their private email or personal social media profile. In the first contact, ensure them that you will maintain confidentiality and be discrete throughout the whole process.

Build relationships

The critical part of executive recruiting is building relationships with your candidates. In order to do that, you need to adopt a highly personalized approach. The candidate should always be in the focus of your recruitment process.

Remember, the best executive candidates is hard to find and even harder to persuade to make a move. This is why you shouldn’t attempt to sell your position immediately.

Instead, focus on getting to know your candidate first.

Go the extra mile

Going the extra mile in when recruiting executives can make or break your hiring process. Since these candidates are high in demand and approached by many different companies, they have probably seen and heard it all.

This is why you need to differentiate your approach and go the extra mile. Demonstrate how much your company is invested and committed to hire them and implement personalized touches to make your executive candidates feel special.

8 Quick Tips for Writing Great Job Requirements

Not enough qualified candidates? Too many unqualified applications? You can easily fix this problem by tweaking your job requirements!  Learn how with this great quick tips!

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Improve your job requirements to attract better candidates

Are your job postings (job ads) attracting too many unqualified candidates, and not nearly enough qualified ones?

Before investing a lot of time and money in implementing shiny new recruiting strategies aimed at attracting talent, you should first examine your job requirements.

Job requirements are part of your job ads that state the qualifications and skills necessary for a certain position.

Job requirements should clearly state what an employer is looking for.

That way, potential candidates can know what is required of them before applying.

If they match all the job requirements criteria, it means they are a good fit for a job and they have a chance of actually getting it.

On the other hand, if they don’t match the job requirements criteria, they probably shouldn’t waste their time applying, because they have a little chance of getting the job.  

Thus, by laying out clearly defined job requirements, employers can attract the right of type candidates.

Over or under qualified candidates will be turned away from applying, thus saving employers a lot of time and money in the long run.

How to write job requirements?

Contrary to popular practice, writing great job requirements is more than just copy-pasting the “Qualifications and skills” part of your job description templates.

To write efficient job requirements, you should combine your job description with your candidate persona and choose the most important, key qualifications and skills desired in your perfect candidate.

Tips for writing great job requirements

Here are 8 quick tips for improving your job requirements:

Tip #1: Use bullet points

Improve the readability of your job requirements by listing them in a form of bullet-points.

Tip #2: Keep it short

The best practice is to list no more than 7 bullet points.

Tip #3: Separate must-haves from nice-to-have

You “must haves” should entail only the essential qualification needed to be considered for the job. Separate them from the additional “nice to haves”.

Tip #4: Focus on your candidates

Don’t state your company’s demands. Instead, tell your potential candidates how working at your company can benefit them.

Tip #5: Use everyday language

Use the simple, everyday language and conversational phrases.

Tip #6: Use the right tone of voice

Make sure you use the tone appropriate for your Employer Brand.

Tip #7: Personalize

Your requirements should aim to attract your perfect candidates.

Tip #8: Be specific

Be as specific as you can – avoid vague descriptions and stick with plain and simple wording.

Job requirements: Key takeaways

Job requirements are “must haves” that an employer is looking for in a candidate for a certain job position.
Contrary to popular beliefs, job requirements aren’t just a list of specific qualifications, education, knowledge and skills needed for a particular position.

Job requirements are a great opportunity to showcase your Employer Brand and company culture and attract the best candidates!

How to Build an Effective Talent Pool: 5 Easy Ways

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Building a talent pool is an effective long-term strategy for filling your job positions with high-quality candidates cheaper and faster. In this article, you will learn 5 proven ways to find suitable candidates to fill your talent pool with.

Talent Pool: A long-term recruiting strategy

A talent pool is a group of highly-qualified candidates who are interested in working for your company.

Talent pools are more than just a database of suitable candidates’ profiles. It is the most effective method for proactive recruiting.

Building a talent pool is a long-term strategy for filling positions that may not even exist at the moment!  

Why should you build a Talent Pool?

Imagine if every time you had a new job opening, you had a reserve of highly qualified candidates interested to work for your company.

The only thing you’d had to do is simply pick out the best one among them!

➡️ You could skip all the hard work:

  • You wouldn’t have to create a compelling job posting from your job descriptions.
  • You wouldn’t have to design and execute brilliant marketing campaigns to promote your open positions.
  • You wouldn’t have to create and optimize your career site to get more applicants.
  • You wouldn’t have to spend a lot of money to promote your job openings on social media or job boards.
  • You wouldn’t have to waste your time on a mass of unqualified candidates.

Sounds great, right? 🙂

Well, this is why you should build a Talent Pool.  Talent Pools are one the most effective methods of Talent Acquisition.  With Talent Pools, you can hire better people faster and cheaper.

How to build an effective Talent Pool?

Unfortunately, great candidates don’t come around as often as recruiters would like.

This is why you have to proactively search form them.

So where and how can you find talent to fill your talent pool with? Where to get started?

Start with the candidates that have already applied for your open job positions.

According to Robert Meier, President of Job Market Experts, only the “Top 2%” of candidates make it to the interview”.

And among those candidates that get an interview, you hire only one.

So what happens with the second and third best candidate? They are probably the rising stars you will hear more about in the future.

These candidates are called silver medallists and you should definitely sustain relationships that you build with them during your recruiting process.

Besides candidates that have applied for your open job positions, you should also proactively reach out to passive talent, because your best job candidates are probably among them.

Luckily, there are 5 proven ways to do it.

5 ways to build an effective Talent Pool

I will present 5 easy ways to find high-quality candidates to fill your talent pool with.

Pick and choose methods that suit your recruiting needs best!

1. Sourcing tools

Modern sourcing tools perform web search scans of millions of online profiles to retrieve passive and active candidates’ details including email addresses, resumes and more. The profiles that you choose are then automatically added to your talent pool.

2. Referrals

Employee referrals are another great way for building talent pools. Did you know that by using your current employees’ networks you can expand your talent pool by 10 times?

Besides, employee referral programs are proven to improve time, cost and quality of hire.

3. Social media campaigns

Many companies are already using social media to promote your Employer Brand and showcase your company culture. However, a very few are creating a targeted social media recruiting campaign with an aim to invite potential candidates to become a part of their talent pool.

4. Inbound recruiting

Inbound recruiting is attracting candidates to willingly join your talent pool because of the awesome content you are providing. Attract your potential candidates’ attention by writing interesting blogs on your career site, produce company culture videos and share employee testimonials.

5. Landing pages on your career site

The simplest way to grow your talent pool is to create a special landing page on your career site that will serve as an invitation for joining your talent pool. Explain what they can gain by joining your talent pool in and give them instructions for becoming a member of your talent community.

Building your Talent Pool: What’s next?

Filling your talent pool is just a first step in building a successful talent pool.

If you want to turn your profiles database into a vibrant talent community, you actively manage your talent pool continuously.

If you want to learn how to do it, check out our complete guide: Talent Pools: Everything you need to know.