How to Keep Your Business Premises Secure

Nowadays, when the topic of keeping one’s business safe is brought up, the majority of people think about protecting their enterprise in the digital environment. However, what about office materials and supplies, the safety of your office employees, confidential information stacked on office desks and corporate cars parked outside during the night? In retail, substantial amounts of money are stacked inside, which makes it all into a valuable target for thieves, burglars and other malicious third-parties. All in all, keeping your business premises secure is far from simple, yet, there are more than a couple of ways in which you can do so. Here are six of them.

Keep the surroundings tidy and well-illuminated

The vast majority of burglars are likely to attempt breaching your premises during the night and to do so, they’ll use landscape to sneak up. By keeping the surroundings of the office tidy enough and well-illuminated, you’ll make the environment itself act as a powerful deterrent. The very idea that they can be seen approaching the place from miles away may be enough to sway some potential burglars. Also, keep in mind that any debris or ill-placed landscaping element might serve as a temporary cover. Therefore, try some strategic planning when organizing your premises.

Invest in the monitoring system

The next thing you need is a reliable security system. This ranges from a surveillance system all the way to your locks and alarms. First of all, the very existence of a surveillance system is a deterrent. Second, it provides you with evidence that you can use, later on, in court. Third, it has more than anti-burglary uses. This way, you can also check who and when came to visit your premises, which is incredibly important for your visitor system (something we’ll discuss a bit later). Make sure to find a reliable alarm monitoring system in order to keep your premises safe and sound at all times.

Work on your visitor system

Even in a fictional scenario where you can trust your staff with 100 percent certainty (which is never the case), you need to understand that visitors still pose a substantial threat. Therefore, you need to write a visitor access policy and come up with a system that should allow you to carefully monitor them every step of the way. You can start by handing them out name tags or safety vests, not just for their safety but also so that they can be spotted from a mile away. Even better, they need to be escorted by an employee while on the premises. This employee is there to guide them through all the areas that they have access to. Namely, this is probably the only way for you and a visitor to be completely safe.

Focus on entry points

The most logical step in securing your premises lies in making sure your entry points are properly organized. Generally speaking, every business needs to have a checkpoint (other than emergency exit) through which every visitor and employee needs to pass on the way to their post. Most commonly, you’ll place the receptionist on the entry, as well as hire a security guard. The routine checkup that every visitor has to undergo depends on your personal decision. Just keep in mind that you still want visitors to feel welcome, so turning your premises into a fortress might be a bad idea. Therefore, you need to find a suitable compromise which is nowhere near as easy as it sounds.  

Safeguard important equipment and data

When it comes to protecting your company’s most important assets, equipment and data security is crucial. Not all of your workplace should be off limits but there are some areas where this would be a smart idea. A storage, records room and conference room should be off-limits to visitors. In fact, even your own staff might have limited access to these areas. Sure, distrusting your own workforce is a bad business practice, but we shouldn’t pretend, even for a second, that employee theft isn’t a real threat. Keep in mind that where there’s a valuable asset, there’s a basis for temptation and you can only research so much during your vetting process.

Be careful what you announce in public

Some businesses prefer to take photos of their premises and upload them on their website, which is a sound strategy, yet, not always a wise one. You see, giving people a chance to do a survey of your office and its surrounding without any effort is generally a bad practice. Second, if your office is undergoing works, which is something that might cause a lapse in its security, the last thing you want to do is announce this publicly on social networks. Sure, you need to notify your clients and partners, but try to keep this list on a need-to-know basis.

Conclusion

At the very end, you need to understand that there are so many different factors that go into keeping your business safe. Sadly, it takes a lapse on a single front for this entire system to collapse. Therefore, you need to be thorough, systemic and take a comprehensive approach that allows for future upgrades.

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The Correlation Between Office Design & Productivity

Productivity is a fickle little thing and if you’re not careful, one bad decision can ruin all your efforts of making your workplace a thriving, fruitful community. Everything, including your office design, has to create an optimal atmosphere for getting work done, and dim, cluttered spaces certainly won’t cut it. But there is more to it than just keeping the space neat and organized. Studies have shown that many other factors matter – and they affect not only how productive you are but also your health and well-being. So let’s see some of the factors of office design that are related to the productivity of employees.

Office design plan

Several studies concluded that the layout of the office is of the essence. However, the tricky part is that the “best” office plan varies from company to company. You have to weigh your objectives, priorities, your company culture and a slew of other factors when deciding on the layout. If work in your office requires a lot of communication among your employees on a daily basis, your company might benefit from having an open floor plan that encourages teamwork. On the other hand, for companies where employees have to focus in order not to make mistakes in their work, the same plan would drive everyone mad, not to mention completely diminish productivity and ultimately be detrimental to the whole business. Thus, you have to think carefully about what the needs of your business and your employees are and plan accordingly.

Noise and lighting

There are some things you can control about your office, and there are some you simply can’t. Noise is a serious detrimental factor to productivity and morale. If your office has been blessed by being located in a quiet neighborhood, outside noise is not a problem for you. If not, however, you might want to turn to some soundproofing solutions to reduce the distraction the surrounding traffic or nearby construction work creates. Noise-canceling headphones work well too, also for those employees who share their workspace but are distracted by others talking etc. As for lighting, it’s another one of the top three environmental factors affecting productivity. Natural light is, of course, the best since it has a positive effect on mood, resulting in better productivity. If you don’t have plenty of that, you can make up for it with appropriate (preferably layered) artificial lights to keep your employees awake and alert.

Ergonomic furniture

The comfort of your employees is another major factor that affects their productivity levels – and also health. Palm rests and screen support for those working on the computer will prevent pain in their neck and wrists, so the morale remains high in the office. Even more importantly, ergonomic desks and chairs are essential in preventing back pain and all the health consequences it will bring. Nothing diminishes productivity like an aching back, and finding quality office chairs in Sydney, New York, or anywhere else in the world is a walk in the park, so don’t skip this step. Moreover, a designated place with comfortable furniture such as sofas or lazy bags where employees can take a break and relax can also give them a boost. Lounging for a couple of minutes and taking their mind off work and their eyes off screen will renew their energy supplies to finish their tasks.

Equipment

One of the most frustrating things in an office is old, malfunctioning equipment. Having to spend ten minutes getting the printer to work or waiting for a page to load not only slows down your employees but it’s also annoying and will destroy the creative mood they were in and disrupt their workflow. Invest in up-to-date, high-quality equipment if you want to prevent this from taking a toll on your business’s productivity. Something as little as faster Wi-Fi will do wonders, but it’s also possible you’ll need to make a bigger investment, such as buying new laptops better suited to what your employees do.

Embracing biophilic design

An all-around approach that should be considered by all business owners is implementing elements of biophilic design into their offices. Basically, all of the aforementioned positive changes, including plenty of light and ergonomic furniture are important elements of biophilia, but there are so many more fronts on which you could take advantage of this nature-centric approach and give a boost to your employees’ productivity. If your office has not been blessed by a scenic view (let’s face it, few have), it is your job to bring nature in and elevate the mood. Green office spaces “generate physiological responses such as increased brain activity and lower stress hormones”, so it’s more than clear that a couple of potted plants or, if you want to go big, a living wall or a green roof can double productivity if implemented right. Don’t underestimate the power of nature and humans’ connection to it.

 

In today’s competitive market, employers need to make the most of what they have in order to stay afloat. Maximizing productivity in your workplace through office design is not a huge investment, but it will hugely reflect on how your business is doing. Takes these pieces of advice and your office productivity will soon thrive.

Benefits Of Working From Home | The HR Tech Weekly®

Benefits Of Working From Home

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Working from home is not an easy walk. It’s different from what other people think about a remote worker. It requires more discipline and responsibility, more self-motivation, self-engagement, and self-control. It gives you less freedom while many think opposite. And finally it may give you more working hours in fact with an early start, later end and less breaks.

So, why a lot, lot of people make their choices for working from home? Why companies tend to hire remote workers? What benefits it gives to both sides? How it is influenced by the economy and technology? What is the best way to organize the remote work both for employers and for employees? A lot of questions…

Gig-economy or on-demand economy and digital technologies give people new exciting opportunities, from one hand, and determine their choices from the other one. Relations with remote and contingent workers and organizations became more contractual, more entrepreneurial, and more like with the third parties before the world of work has changed.

Modern HR technologies allow organizations to keep people engaged, stay connected, let them feel on board and be a part of the team while staying miles away. But it’s harder than just control over the process and results. It requires new hard and soft skills from HR and line managers.

The new infographic from Nucleus gives us an overview on a phenomenon of the remote work as well as some insights about new challenges for managers and workers, and technologies that could help to organize it better.

Nucleus Smart Office Solutions


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