The Best Technology To Help Overcome HR Management Problems

The Best Technology To Help Overcome HR Management Problems

In this increasingly digital age, technology is apparent in just about every industry, none more so than Human Resources, or HR. Team and data management is one area that is well serviced by some of that new tech and could help make your HR problems a thing of the past.

Whether you’re an old hand at HR management or a new starter, there’s a whole host of software, hardware and programs designed to help you overcome problems, so you can manage your new project smoothly. Because we’re supporters of all the great tech that’s out there – new and not-so-new – here’s a top 5 of free-to-use team, data and project management tools, perfect for any HR department.

Wrike

While micromanaging can be offputting for a new team of staff, Wrike’s software means your HR team or manager, can see what everyone has done and what they’re working on, all on a single platform. Although you have to pay for the more advanced options that are available, the free version is great starting point and gives you a lot of useful tools. It integrates with third-party programs and, while it’s easy to see what everyone is doing, with regards to any project or regular work, there are handy privacy settings and options, too.

Gantt Project

A flexible and well-appointed app, Gantt Project is a tool that works for HR managers and teams across numerous industries. No aspect of it falls behind a paywall and there are some useful small details – such as the ability to insert milestones or add dependency constraints for moving forward – which can be helpful when creating staff reports and managing development. It can seem a little complex at times, but, there’s a lot of ability here that will help you overcome any previous problems you’ve experienced in monitoring staff anmd keeping on top of thier achievments.

Bitrix 24

If you keep your user count to 12 or under, then this program will remain free, making it the ideal team, data or project management solution for small businesses. This app allows your entire team to communicate easily regardless of their location. And, it comes with free cloud storage too. There are some more useful details in this project management suite of tools, but you might have to pay to access the best of them. It will likely be worth it, though.

Harvest

The world of HR has numerous challenges, no matter which industry you’re working in. That’s why Harvest is a great option for many professionals. It provides an easy-to-use interface that incorporates:

  • Time-tracking.
  • Report creation.
  • Invoicing.
  • Expenses tracking.
  • Is available on mobile, laptop and tablet.

An intuitive tool that makes it easier to keep on top of everything that’s going on, no matter where you are.

Trello

Now, this program has been around since 2011, so is probably familiar to many of you. However, that doesn’t make it any less of a great option for your HR team needs. This piece of tech has grown a lot over the past six years, incorporating multiple add-ins that increase its flexibility and make it useful for multiple industries and specific needs. The interface means it’s easy to see what’s going on at-a-glance, while the real-time updates make sure the whole HR team is always on the same page as the relevant company staff.

Tech Tools for Every HR Management Problem

Only five HR, team, data and project management technology tools have been discussed here, yet there are many more excellent options out there. It’s always helpful, though, to have the benefits of existing options pointed out. Not only does it help you identify what problems you foresee or are experiencing, but you can also see what might not be as relevant to your specific needs.

HR is an important and complex role, so don’t shy away from using some of the great tech that’s been designed to make it that little bit easier for you.

Written by Jackie Edwards, specially for The HR Tech Weekly®

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Cloud Is Growing, But Will It Be Your Organisation’s Downfall?

cloud-is-growing-but-will-it-be-your-organisations-downfall

Written by Hesham El Komy, Senior Director, International Channels at Epicor Software | Specially for The HR Tech Weekly®.

hesham-el-komy-sr-director-channel-epicor-press
Hesham El Komy, Senior Director, International Channels at Epicor Software

The reality today is that most enterprise applications are well on their way to being cloud based. We’ve seen it with simple workloads such as HR and payroll, travel and expense management, and in the last decade we’ve seen the cloud as the new normal for customer relationship management (CRM) deployments. In fact, a July 2016 Gartner report[1] predicts that the public cloud services market in the Middle East and North Africa (MENA) region will grow by 18.3% in 2016 to US$879.3 million. More specifically, the cloud application services (SaaS) market is forecasted to grow by a staggering 207% from US$166.1 million in 2015 to US$509.8 million in 2020.

So what are the benefits of cloud based ERP solutions? Below are eight reasons why moving your ERP system to the cloud will benefit your business and support business growth.

  1. Freedom of Choice

Put quite simply, not all cloud ERP systems are created equal. Specifically, very few ERP vendors respect your right to choose the deployment model that is most appropriate for you, and revise that decision down the road as your business grows or technical needs change. Your right to transition between on-premises, multi-tenant, and single tenant is an important one. It recognises that the “best” deployment model for you today might not be the best model in a few years, or even a few months. By providing the choice of Multi-Tenant (with its compelling economics and seamless upgrades) or Single Tenant (allowing more administrative control and administrative ownership), you can choose the model that works best for you.

  1. Compelling Cloud Economics

Despite the cloud having proven its value beyond just good financial sense, there is no doubt that for companies of all sizes the economics of cloud deployment are undeniably compelling, moving from capital to operational expenditure. Some of the more hidden economic benefits of the cloud include:

  • Not being as capital intensive as an on-premises deployment because of the subscription-based pricing model.
  • Better and more instant scalability, allowing clients to add (and sometimes remove) users to their system on demand and saving them from having to invest in hardware and software at the “high water mark”.
  • The direct and indirect costs of your infrastructure, from server to database systems to the actual hardware and replacement cycle cost.
  • The hidden costs of maintaining the servers yourself.
  • The benefit of the reduced deployment times (and corresponding improved ROI) that are typical for cloud deployments, as the necessary infrastructure is in place already.
  1. Better IT Resource Utilisation

At the end of the day, most IT departments are stretched pretty thin, and find themselves spending too much time on low-value (but admittedly critical) activities such as verifying backups, applying security updates, and upgrading the infrastructure upon which your critical systems run. There is tremendous business benefit to assigning those tasks back to your ERP vendor as part of a cloud deployment, freeing up your IT department’s time to work on more strategic business projects such as creating executive dashboards, deploying mobile devices, and crafting helpful management reports.

  1. The Cloud is More Secure

Today, it’s hard to imagine a client who could possibly create a more secure operating environment than leading cloud providers. Indeed, Gartner reports[2] that “Multi-tenant services are not only highly resistant to attack, but are also a more secure starting point than most traditional in-house implementations.”

Security today is a comprehensive, end-to-end mind set that has to be built across every layer of the ERP environment from the physical network interface cards to the user passwords. It means a holistic approach to anticipating and minimising possible natural, human, and technical disruptions to your system to ensure uptime and peace of mind.

  1. Upgrades

Cloud deployment redefines the experience by designing upgrades—big and small—to be deployed by the ERP cloud operations staff as part of standard support services, without imposing software installations on your staff. Minor updates are transparently deployed in a non-disruptive fashion, and major upgrades are announced well in advance, and include a sandbox training environment and end-user training.

These major upgrades are designed to require little to no project management on your part, short of double checking that everything is working the way you expect it to and ensuring that your internal users are prepared to take advantage of the new version.

  1. Mobile and Collaborative

Moving to a cloud-based system gives everyone the real-time system access they require as a routine part of their jobs while driving out the inefficiency of paper-based processes and the burden and security risk of figuring out how to deliver this yourself.

Opening up your ERP system by virtue of cloud deployment allows you to retire the poorly defined ad-hoc “integration by Excel file” workflows that might have cropped up across your organisation. In their place, you can deploy real-time integration processes that link your employees, suppliers, partners, and customers.

Cloud deployment brings the opportunity to redefine many of your legacy business processes and workflows in a way that leverages these more open, connected, instantaneous integration paths.

  1. Business Consistency and Process Alignment Globally

Increasingly, companies have staff working across multiple locations and they aspire to provide the efficiency of a single unified ERP system across the enterprise to support them. Deploying a single cloud ERP globally (where the only infrastructure requirement is Internet access) removes many operational obstacles, and gives you the confidence that your continued expansion efforts can be accommodated without a significant IT effort by simply enabling that new location in your existing cloud-based ERP system. With consistency comes improved transparency and increased efficiency.

  1. Reduced Risk, Greater Visibility, Better Value

Many clients choose a cloud-based system (ERP and other workflows) because it allows them to deploy a much more complete solution than they could otherwise manage or financially justify under legacy deployment models. Not having to make a massive upfront investment in the ERP system and its supporting infrastructure is critical in allowing smaller companies to perform beyond same-sized competitors from an enterprise application quality and completeness perspective.

ERP solutions aren’t just software. They are tools that can be used to help grow your business profitably, offering flexible solutions that provide more accurate information in real-time, driving smarter, faster decision-making, and enabling customers to quickly meet changing market demands to stay ahead of their competition. The cloud increases the business benefits that ERP offers and can accompany your business on the road to successful growth.

Sources:

[1] Gartner, Inc., “Gartner Says Public Cloud Services in the Middle East and North Africa Region Forecast to Reach $880 Million in 2016,” July 04, 2016

[2] New Report: Gartner MQ for Cloud-Enabled Managed Hosting, North America

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