When it comes to the productivity of your staff, you need to understand that there are some things that you simply can’t affect. For instance, when it comes to the issue of motivation, promoting, offering raises and bonuses, as well as praising is likely to do the trick but there’s no such guarantee. There are some people who will outperform your expectations and there are those who will underperform or show lack of interest no matter what you do. This doesn’t mean that you shouldn’t try. You see, you have to do your part in order to create conditions in which those who are ambitious and hard-working enough can thrive. Here are several ways in which you can achieve this by turning your office into a more productive environment.
1. Ergonomic furniture prevents injuries and boosts productivity
The first and the foremost thing you need to focus on is getting ergonomic furniture, seeing as how this is an investment in the long-term health of your employees. First of all, proper furniture creates a smaller risk of injury, which means that your employees are less likely to get injured in the workplace which might lead to an expensive lawsuit. Second, it helps reduce the number of sick days that they take during the injury.
Finally, it helps them avoid some minor health-related inconveniences that could significantly damage their physical health and their productivity. You see, an inadequate seating and desk height can lead to problems with one’s posture. This is more than a slight annoyance seeing as how it can damage one’s ability to think straight and focus on the task at hand. Even some of the greatest chess masters in history were known to engage in physical exercise on a daily basis in order not to allow back pain to prevent them to access their full potential.
As for what you can do about this is to look for a proper way to furnish your office. Due to the logistics of this issue, you need to bring your search down to only local suppliers. For instance, for your NSW business, you should find a reliable office fit out Sydney agency and try to make these arrangements possible.
2. The positioning of the manager’s desk
In a scenario where a manager is sharing an office floor with the employees, chances are that the positioning of the manager’s desk may be crucial in the efficiency of your overall organization. While this may seem like a minor thing, you need to understand just how important it is that you find the right spot. On the one hand, you want the supervisor to have a clear field of vision of the entire floor, yet, you don’t want your employees to feel like they’re being monitored 24/7. Such a thing could make them feel uneasy, which is a major mood- and productivity-killer. Instead, you should look for a suitable Feng Shui principle and place their desk in the corner opposite the main entry point, directly facing it.
3. Task delegation and accountability
The next thing you need to understand is the fact that your employees may not fully realize the importance of their role within your company. Sure, they’re a tiny cog in the machine, yet, you need to make sure they know exactly how big of a difference they’re making. You can start this out by explaining to them where they fit in the bigger picture.
Second, you need to explain to them both potential rewards of a job well-done and repercussions of failing to meet these expectations. They need to understand that all of their actions have consequences and this should help them work more meticulously. Also, give them some room for autonomous thinking, due to the fact that this will demonstrate that you trust them, as well as give them some room to grow professionally.
4. Set realistic targets
Perhaps the most important thing in running a successful business is your ability to set realistic goals. On the one hand, this helps you push your business in the direction that you want it to go in, in small steps. It also allows you to measure your progress, seeing as how each completed task takes you one step closer towards the place where you want to be. As for your team, some of them won’t be in your employ long enough to see you fulfill your five-year plan, so tracking these micro-goals may be the only way to show them that you are, indeed, making progress.
There are also two reasons why it’s important for these goals to be realistic. First, there’s no easier way to get disappointed than to set unrealistic goals. Second, if you don’t make these goals meaningful and challenging to achieve, even if you do manage to meet them this won’t feel like a triumph. Remember, your team needs these small victories in order to keep going.
5. Give them a chance to blow off some steam
When boosting productivity, it seems intuitive that you should invest in tools, courses and bonuses, however, the direct approach is not always the most effective one. By giving your team a chance to blow off some steam by paying for a corporate holiday, throwing a party or investing in your break room, you get to raise the mood and make your office into a more hospitable place. Also, if your employees start seeing you as too profit-driven, they’ll realize that you see them as if they were assets and not real people. Needless to say, this is something you want to avoid at all costs.
By adhering to these five rules alone, you can make your office more efficient and turn it into a place much more pleasant for work. Some, require a slight investment, while others require you to change a corporate policy or two. The best thing about it all is that these improvements are not that hard or expensive to make and they give an instant boost to efficiency, in return.