Top 5 Apps to Boost Productivity

No matter what type of industry you are in, productivity is a must. The more productive your workforce is the higher revenue you can expect from your business. In fact, productivity has become a survival tool otherwise no business can sustain for the long run due to the huge market pressure and the competition. But the question is how would you bring productivity in your business? Here are the 5 apps to boost your office productivity.

Visitor Track – Visitor Management Software

Visitor Track is the cutting-edge visitor management application. This robust application will ease your visitor management process. Unlike paper-based manual visitor management process, this is fast, efficient and takes less than a minute to check in and check out. In short, the Visitor Track will accelerate your visitor management process.

Asset Tracker – Asset Management Software

Think about how much time you have to waste for managing your asset. Using the manual process is never enough. You need something that works faster and can keep you updated all the time so that you can take prompt decisions. Asset Tracker is such an answer to such productivity. Using Asset Tracker you can track your asset location, detail of its owner and can get the report when any issue arises or any repair required. The whole thing can be done from a single platform.  Its mobile version makes it more easy to access information from a remote location, which means you can always be updated. Isn’t it great!

Simple CRM – Customer Relationship Management Software

We all know, the customer is the king, if you cant satisfy your business can’t satisfy you. But for positive customer experience, you need a seamless customer management software that makes the whole process efficient and easy. Simple CRM is the perfect application for customer management. Using this application you can create, manage and communicate customers so effectively and productively. This application makes the process smooth that brings productivity in the process and enable you to deal more customer than before.

CircleCare – Employee Wellness Application

Circlecare is the employee wellness application. Using this app you can motivate your employees, encourage them, take care of their good health along, connect with them and engage with them. No doubt all these activities will motivate your employees and thus boost their overall productivity.

Fleet Manager – Fleet Management Application

Fleet Manager is the Fleet management application. This mobile and PC based application will ease your fleet management process. Make it easy for you and your organization to manage the number of fleets without any hassle. Using Fleet Manager you can schedule a vehicle, manage driver profile, manage vehicle reservation, manage trips, perform remote inspection and many more all from the one place.

So, these are the 5 apps that will surely boost your office productivity. All these apps run on the cloud which means you can use them from the first day without hassle. Now, it is your choice to stick to the age-old conventional system or to embrace these 5 apps for high productivity.

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Chatbots Are the New Phone Interview

How to boost employee communication with these 3 apps

The way we communicate has come a long way since the ancient scratches and drawings on cave walls. The modern world of work is fluid and ever changing, with ‘agile’ solutions being required to solve contemporary problems. Work habits are changing as Millennials are demanding not only different working environments; with standing desks and cubicle-less, open planned work spaces; but also innovative technologies and solutions to keep them engaged, and to aid them in improving their overall employee experience. Consequently, this has made the work of internal and corporate communications professionals considerably more demanding. Yet despite this appreciation of the need for changing work circumstances, the ‘2016 Digital Workplace Communications Survey’ conducted on over 250 companies concluded that almost half of all employees (48%) advocated for a change in their company’s digital workplace communications. Here a list of the top apps to implement to boost employee engagement and communication.

Slack

Slack is a cloud-based set of team collaboration tools and services. The name is an acronym for “Searchable Log of All Conversation and Knowledge”, which concisely indicates it’s primary functions. Slack has humble beginnings and initially was used as an internal tool by its founding company. Since its creation in 2013, Slack has become one of the darlings of the tech scene, becoming one of the fastest growing apps in history. Slack was recognized as the best start-up of the year at the 10th Crunchies Awards, organized by TechCrunch. By the end of 2016, Slack was valued at $2.7 billion. Features offered by Slack include organized chat rooms (channels) by topic, private groups, and direct messaging. All content inside Slack is fully searchable This enables workers to search for all kinds of data including files, conversations, and users. Conveniently Slack is integrated with many other available services such as Google Drive and Dropbox; thereby making it simple to implement, and even easier to share and save files.

Impraise

Technology is here to make our lives easier. Having a conversation with someone on the other side of the world is now simple and instantaneous. There’s no delay. That’s precisely how good performance management software should work, and is the key to Impraise’s performance management software. Multi-award winning Impraise, is a web and mobile application, that was founded in 2013. Since then, the start-up has grown impressively with over 130 clients including booking.com, NRG and Fandango all using Impraise to streamline their in-office communication. Ease of use and accessibility are at the heart of Impraise’s performance management tool. Impraise allows you to gather relevant and accurate feedback for your employees faster and easier than ever before. Collaborative feedback is set up in a matter of minutes, giving an excellent understanding of your team’s strengths and possible coaching needs. Prompt feedback results in faster learning and encourages social interaction amongst your team.

Asana

Asana is web based ‘software-as-a-service’ designed to improve team collaboration. It comes in both web and mobile app versions, and enables users to manage projects and tasks online without the use of email. This is a crucial part of Asana’s mantra, as its founders  Dustin Moskovitz and Justin Rosenstein launched “an audacious attempt to change the way people connect at work, where the incessant drumbeat of email has become an excruciating annoyance”. Asana works by giving each team its own unique workspace. These workspaces contain projects, and projects contain tasks which can be assigned (or owned) by a team member. Users can follow projects and tasks and, when the state of a project or task changes, get updates about the changes in their Asana inboxes. The app also contains a social network, instant messaging application and online calendar. These features enable teams of employees to share information and do most of their jobs without relying on tedious emails. This is a revolutionary idea as the ‘2016 Digital Workplace Communications Survey’ found that 97% of employees still use emails for both internal and external communication.

Without continuous and free flowing communication in the digital workplace, companies will fail to innovate and progress will be stunted. There are many applications that companies can adopt to improve communication however Slack, Impraise and Asana are our three favourites.

Solving the Job Application Black Hole with Chatbots

Written by Bailey Newlan, Content & Growth Marketer at Wade & Wendy.

ATS Black Hole

Applicant Tracking Systems (ATS) are not inherently bad — for the hiring manager. They are critical to managing massive amounts of resumes and establishing an efficient workflow. However, the candidate experience suffers. A survey conducted by CareerBuilder found that 52% of employers responded to less than 50% of candidate applications. With such little communication, candidates are left frustrated and unsure of where they stand. This is referred to as the “ATS Black Hole.”

By incorporating Conversational Intelligence into the existing process, better engagement, better communication and transparency can be realized.

Conversation with Wendy in Facebook Messenger screenshot
This is how a conversation with Wendy, our conversationally intelligent chatbot, begins in Facebook Messenger.

Here’s How the ATS Fails Candidates

When an individual applies for a job, his or her resume is sent into a company’s ATS. Through matching algorithms and keyword extraction, a shortlist of candidates is generated for the hiring manager to review. These algorithms fail to take into account spelling errors and deviances in word choice (explained in more depth here). Because matches are generated exclusively through one-dimensional data, hiring managers’ understanding of candidates is distorted.

The result: Very few qualified candidates make it past the ATS and to the interview stage.

This problem is further compounded by the ease of the application process. In response to mounting candidate frustrations with lengthy applications, many employers now offer “Quick Apply” or “1-Click Apply” options. While this significantly lowers friction for applicants on the front-end, they are actually worse off in the long run. Employers are receiving more and more resumes, but, due to the simplicity of new application processes, they now have less data from which to draw conclusions.

In a world where candidates expect engagement and transparency, they are getting less and less.

On average, a single corporate job opening receives 250 applications. With an influx of resumes to review and no uptick in resources with which to process them, hiring managers cannot possibly respond to each individual applicant. In fact, of those 250 applications, only four to six will be called in to interview. As a result, most candidates receive zero communication, experiencing what has ubiquitously been labeled the “ATS Black Hole.”

Here’s Where Conversational Intelligence Comes In

Conversational Intelligence transforms the application process from something static to dynamic. At Wade & Wendy, we believe artificial intelligence is at its best when used conversationally. Our two chatbot personalities are built with this in mind. By creating a space in which conversations can occur, chatbots have the power to drastically improve the application experience.

Chatbots can engage every single applicant at any point in time.

Immediately following submission of their resume, candidates are directed to have a conversation with a chatbot through either text or Facebook Messenger. This introduction allows for a much friendlier first point of contact. Rather than receiving a “Thank You for Your Application” message from a “do not reply” email address, you meet Wendy. Here, candidates can inquire further about the company and the job itself.

At Wade & Wendy, we have designed each of our chatbot personalities to be conversational and inviting. Conversational Intelligence has the power to make a notoriously stressful and automated process fun and distinctly personable, especially when emojis are involved 🙌.

Chatbots give every candidate an equal chance at landing an interview.

Chatbots provide context and depth around the static data gleaned from the ATS. Because every candidate can be engaged via chatbot, algorithm mismatches, various misspellings and differences in keywords no longer hinder a strong candidate from getting in front of the hiring manager. Chatbots, like Wendy, allow candidates to provide context to their resume; they have an opportunity to explain properly a successful project that would otherwise be summed up in a mere bullet point.

Candidate Chats with Wendy
Here, the candidate is able to give Wendy more details about her experience with open source projects.

A candidate’s experiences and skills cannot always be properly communicated in a resume. On top of that, the ATS responsible for gauging a candidate’s ability to do a job utilizes flawed algorithms and thus provides flawed recommendations. Conversational Intelligence allows candidates to best communicate who they are and what they can do, while also overcoming algorithm flaws within the ATS.

About the Author:

Bailey Newlan, Content & Growth Marketer at Wade & Wendy

Bailey Newlan is the Content & Growth Marketer at Wade & Wendy, a New York City-based startup on a mission to make hiring more human. Wade & Wendy’s artificially intelligent chatbot personalities bring clarity and simplicity to the hiring process. Wade is an always-on career guide for job seekers, while Wendy assists hiring managers throughout the recruitment process. To connect, reach out to Bailey via LinkedIn, Twitter or Medium and don’t forget to join the beta list.✌️


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Most popular HR software: How location and business size affects app choices

Most popular HR software: How location and business size affects app choices

Written by Karen McCandless, GetApp.

HR Employee Management

Once upon a time, the HR market was dominated by a few big name players. The likes of ADP, Oracle, or SAP were the main choices available to businesses, large and small. This has all changed, with cloud HR solutions becoming mainstream, and a raft of new entrants shaking up the status quo.

To find out more about exactly what criteria small to medium businesses in different countries are using to select their HR solutions, we turned to data from GetApp users to find out which were the most popular apps.

We found that businesses of 1-50 employees favor cloud-based HR software from startups like themselves, that are new to the market but that promise innovation, and simple pricing plans – often with freemium option.

There is some continuity with businesses of 51-500 employees, with these size of businesses still choosing smaller HR outfits, but ones that have more of a presence in the market, such as Jobvite and Greenhouse.

As businesses grow, it makes sense that they would favor companies that cater towards that end of the market, and that is exactly what we saw with GetApp users of 501-1000 employees. Another interesting trend was this was the first learning management systems featured among the most used apps.

In terms of country HR software usage, British and Canadian users favored apps either based in their own country, or that had a strong presence there.

HR software usage trends

With this in mind, we at GetApp – a startup ourselves with an agile, cloud-based HR system – wanted to find out just whether this would hold true for for our users – whether small businesses in different countries are really choosing these new entrants to the market over the big-name brands.

To test this theory, we used data from the “I Use This” feature on the GetApp website (screenshot below) to find out what is the most popular HR software among our users. (For a detailed methodology on the way that we collected and analyzed this data, see the methodology section at the bottom of the article.)

The approach we took to this was two-pronged: we looked at apps used by different business sizes – varying from solopreneurs to companies of up to 1000 employees – and also at software used in different countries (the U.S., UK, and Canada) to see what insights we could glean.

We grouped together HR apps of all flavors – from talent management, to scheduling, to performance management, and more – to analyze the approach that companies are currently taking towards managing their human resources.

Key Findings:

  • Businesses with 1-50 employees favor newer, more agile HR apps, with lower pricing points
  • Companies with 51 employees and more look for more well-known HR names, combined with innovation
  • Businesses are still adopting point solutions for areas such as recruitment, rather than all-in-one HR apps
  • Adoption of learning management systems is much higher in companies with more than 500 employees
  • Outside of the U.S., companies favor local HR solutions.

Most popular HR software by business size

When splitting HR app usage according to business size, what became apparent was that there is no clear market leader for companies of up-to 1,000 employees. Each size of business had its own preferences, with no runaway leader in any category. This differs from other industries such as accounting, where a few big-name vendors dominate.

There is also no mention of the legacy HR heavyweights that were initially built on premise, such as Oracle, ADP, SuccessFactors (now part of SAP) – or newer cloud-based market leaders such as Workday. Halogen TalentSpace is the only HR app popular among GetApp users to feature in analyst firm Gartner’s Magic Quadrants for HCM or Talent Management, which are focused on the enterprise market. Businesses across the board (up to 1,000 employees) are favoring newer, native cloud software for the HR market.

Where we can see a trend start to emerge is in the type of HR apps used by businesses of less than 50 employees, compared to companies of 51-500, and then again with organizations of 501-1000 employees. We’ll dive into these trends in more depth now.

Businesses of 1-50 employees: startups for startups

When looking at the apps used by businesses of 1-10 employees and 11-50 employees, the most used HR software is consistent, with Zoho Recruit, Breezy HR (formerly Nimble HR), Workable, and Crelate Talent all featuring in the top five for both company sizes.

Delving more deeply to find out why this may be, we noticed that all these HR apps all recent entrants to the market. Breezy HR was founded in 2014, Workable in 2012, Crelate Talent in 2012, and while Zoho as a company was founded in 1996, Zoho Recruit was a more recent addition in November 2009.

All of these apps are natively built for the cloud, cater to small businesses, and market themselves as relatively straightforward and simple software.

Pricing options

Another similarity with the most popular HR software for businesses of 1-10 and 11-50 is pricing. Several solutions offer a free option with limited features, making them useful for startups and small businesses with budget constraints.

In terms of Zoho Recruit pricing, it currently (as of April 2017) offers a free plan for one recruiter with basic ATS functionality, such as scheduling interviews. Even for the most expensive price plan, it’s only $50 per recruiter per month. Zoho can also be seen as a safe pair of hands, with its long company history and large suite of products.

Breezy HR keeps its pricing plans simple, with all of them including unlimited users and candidates. The plans differ according to the number of active jobs. As of April 2017, for one active job, the HR app is free.

While Crelate Talent doesn’t offer free options, its pricing is affordable for small businesses.

Hiring platform Recruitee – one of the most used apps by businesses of 11-50 employees- doesn’t offer a free version, but has competitive pricing options covering the varying needs of different company sizes. It’s still a very new company – set up in mid 2015 – but has already been garnering a lot of positive coverage in publications such as Entreprenuer and Inc.

Workable doesn’t cater solely for this end of the market, but its simple tools, mobile-first approach, and raft of integrations make it an attractive choice for small businesses.

All-in-one HR

Zenefits is the only piece of software on the list (third most popular HR app by businesses of 1-10 employees) that isn’t strictly targeted at simplifying recruiting or talent management. While it originally focused on benefits management, it has since expanded to cover onboarding and employee scheduling. Despite experiencing several scandals and setbacks in 2016, Zenefits emerged as the most well-funded HR tech company in 2016.

Key takeaway: Businesses with less than 50 employees broadly go for the same kind of HR apps that are cloud-based, have affordable pricing plans (often with a free version), and are relatively new to the market.

Businesses of 51-500 employees: innovative new entrants

As the business size grows, the trend swings towards HR software that, while more established than the above startups, is still making waves in the industry due to its innovation and high-profile customers. The most popular HR software for this company size also caters for a wider range of business sizes than the favored apps for businesses of 50 and under.

Jobvite and Greenhouse are two applicant tracking and recruitment apps that are popular with companies of between 51 and 1000 employees.

While Greenhouse is a relatively new entrant to the market (founded in 2012), thanks to a raft of positive media coverage and some high profile customers (Airbnb, Evernote, and Pinterest), it has already made a name for itself in the recruitment industry. Part of Greenhouse’s strategy is based around having an open platform that easily integrates with any other tool you might use for recruitment.

Analytics-driven recruiting platform Jobvite has been around longer (since 2006), and is aimed at both small businesses and enterprises. The app also boasts an impressive client roster, including LinkedIn, Spotify, Etsy, and Verifone. Jobvite’s product offering aims to cover everything from sourcing to hiring to onboarding.

The company continues to innovate by partnering and adding new features, such as integrating with Accurate Background services to allow companies to carry out employment background checks, drug testing and verification services from within Jobvite.

Workable is the one constant across businesses all the way up to 500 employees, as it is another app that caters for a wide range of business sizes.

HR suite adoption

One trend that we see solely with businesses between 51 and 200 employees is a higher adoption of all-in-one HR suites, with BambooHR and Namely both ranking in the top five.

This contrasts with the higher adoption of recruitment and talent management suites among smaller businesses, and a focus on learning management systems in businesses of more than 500 employees (more on that later).

Key takeaway: Businesses of 51-500 look for software that caters for a wide range of business sizes, and that may already have well-known clients. They also put more emphasis on all-in-one HR systems.

Businesses of 501-1000 employees: household names

The trend we see as company size increases is to go for software from more established companies that have been on the market for longer. One example of this is Bullhorn, which is favored by companies of 500 employees and over. Bullhorn originally made a CRM for staffing and recruiting firms, before moving into applicant tracking systems.

Further evidence of this is Halogen TalentSpace, which is the fourth most popular app among companies of 201-500 employees. This software, which came to market in 1996, is regularly named as a visionary in Gartner’s Magic Quadrant for talent management. Testament to its success, it was acquired by Saba in early 2017.

Another data-driven recruitment app that is popular with larger businesses is JazzHR (fourth most popular among businesses of 501-1000 employees). Formerly known as The Resumator, it positions itself as a scalable recruitment system, suitable for small businesses but also applicable for growing companies.

Emergence of LMS

Learning management system software makes its first appearance in the most used apps among companies of 501-1000. Mindflash and Accord LMS’s appearance on the list at this points suggests that smaller businesses may be slower in their adoption of LMS.

Key takeaway: Businesses of 501 employees and up tend to favor more well-known and established HR software, and they also start recognizing the importance of learning management systems.

Most used HR software by country

Using data from the U.S., UK, and Canada across all businesses from 1-1000 employees, we found that Breezy HR and Zoho Recruit were particularly popular among GetApp users in all three of these countries.

Zoho Recruit was a favorite in both the U.S. and U.K. (even placing just out of the top three in Canada), while Breezy HR was popular among users from both the U.S. and Canada.

America first

Given the wide range of choices for apps headquartered in the U.S., it was interesting to see India-based Zoho Recruit there in addition to U.S.-based Breezy HR and Crelate Talent.

Canada’s choices

Looking at the choices for Canada, Toronto-based hiring solution Fitzii is popular among businesses in this country, suggesting that there is a preference for local software providers in the HR market, or at least those that have a strong presence there.

Further confirming this, Bullhorn is the second most popular HR software in Canada. While it may not be based in Canada, it has a strong presence in the country, through its partnership with Workopolis, which is Canada’s leading career website. It also already provides applicant tracking functionality to many leading firms based there, and has an office in Vancouver.

UK-based software

In the UK, aside from Zoho Recruit, Workable and Calamari leave management software are the most popular HR software in the country. While neither of these companies are British, both were founded in Europe and have a strong presence in London.

Workable was founded in Athens, but opened an office in London shortly after, before expanding to New York, Boston, and now San Francisco.

However, a plethora of British-based HR software companies such as CakeHR, CIPHR, WeThrive, PARIM, and Findmyshift just missed the top three position, further highlighting the preference for local companies in the market.

Key takeaway: In markets outside of the U.S., countries are showing a strong preference for local software to help manage recruiting and HR needs.

Conclusion

Our findings from analyzing data from GetApp users indicated that the original hypothesis was true: that small to medium businesses in the HR space are opting for new entrants to the market over the more-established brand names, and that they are choosing apps built for the cloud.

Our data also indicated that these companies prefer HR apps based in their own country, or that have a very strong presence there.

If, after reading this report, you’d like to invest in a cloud-based HR app for your business size or from your country, we can help. Here are the next steps.

From our list of HR apps, you can filter by country:

You can also filter by business size:

For a full list of the most popular HR software in these categories, or to reuse any of the charts above, please contact karen@getapp.com.

Methodology

To put together this report, we analyzed data from signed in GetApp users that had selected the “I Use This” option for a particular app on the site. We counted the number of individual users that had selected these apps and segmented according to business size and country. The sample size for each segment differed and we used absolute numbers on our graphs to represent the most used. We then looked into the three most used apps per country, and five most used per business size.


Source: Most popular HR software: How location and business size affects app choices (GetApp report)

Friendship Together Bonding Unity Youth Culture Concept

The Rise of the Multi-Interface HR Application

The Rise of the Multi-Interface HR Application

The move to allowing users to interact where they already are, be that chat, calendars or email is especially relevant to HR applications.

Like project management (Trello, Basecamp) and customer service tools (Intercom, Zendesk), HR tech has been part of the next wave of a hyper focus on user experience to create the next generation of applications.

HR applications have two distinct constituents: primary users like hiring and personnel teams, and the rest of the company’s employees who are generally irregular users. Perhaps when they’re booking leave or participating in an interview for a new team member.

This creates both friction and a training challenge for the second group to get the most out of applications. No matter how intuitive a UI is, a user still must switch mental context and understand the language and mechanics.

Mobile apps were the new revolution in enabling users to interact with applications and services. However, creating another dedicated interface for applications didn’t really solve this context switching problem. User’s just don’t download or use apps for services they user sporadically.

This is why we’re starting to see the next generation of UX innovation happen outside of dedicated applications.

Slack is the most high profile crucible for this kind of innovation in the enterprise world. Slack is an app that employees will install on the phone so they can use it wherever they are. They’re already in Slack both on desktop and mobile so there is minimal context switching. And it supports the kinds of ‘chat and click’ interactions that allow relatively complex features to be access with a guided user experience.

Applications like Lever are expanding the collaboration hiring functionality into Slack. Team members who are already in Slack can easily interact, comment and support the hiring process without switching to another application. GoCo provide absence reporting and management from within Slack.

Calendars are now revealing themselves as the next interface to enterprise applications, especially in HR. So much of HR workflow is schedule based that users can’t avoid taking decisions without referring to their own or their colleagues’ schedules. Use of calendar APIs rather than read-only ICS feeds turn calendars into real-time integration points rather than delayed reporting tools.

Anton Roe, CTO of MHR who have been delivering HR software for over 20 years, said: “We’re seeing a dramatic shift in focus away from HR departments and directly on the employees themselves. The consumerisation of enterprise software and the efficiencies gained from empowering employees to perform personal HR operations requires a new approach to building software.”

With recruitment platforms connected to employees calendars, prospective members of interview panels no longer have to maintain availability in an application. They just keep their calendar up to date and this is automatically reflected to the hiring manager or the candidate when an interview time is selected.

Booking holiday becomes as simple as an employee creating an event in their calendar. That’s where they’re making the decision about when they want to take holiday. Creating the required holiday can trigger the authorization flows so the manager can approve wherever they are, be that email or via a Slack interaction.

Performance management meetings can be automatically tracked, changes responded to and follow ups triggered. All by the HR application automatically monitoring users calendars, not relying on users to keep the application updated.

Roe goes on to say “HR systems today need to have the employee front and centre and must require minimal training. Leveraging chat systems and native interfaces like calendars provide people with natural user experiences that just work wherever they are.”

Chat and calendars represent the next vanguard of application interactions. They are native to computing be that mobile, desktop, car, smart home or otherwise and are already core to users’ workflows. The most successful applications of the next few years will leverage their pervasiveness and commonality to take computing where people are.

About the Author:

Adam Bird, CEO and Founder at Cronofy

Adam Bird is Founder and CEO of Cronofy, the unified calendar API. He’s a highly technical and experienced technology entrepreneur with a passion for continuous improvement that pervades every aspect of his life.

Adam can be shortly described as a technical founder and problem solver with track record of success. Expert post rationaliser.

Entrepreneur and developer with previous success as co-founder of Esendex.

Husband, father & wannabe rock guitarist as time allows. A lover of cycling and craft beer but he never really got on with having a beard for that hipster hat-trick.

Twitter | LinkedIn | Medium | GitHub


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