Security Measures To Employ On Your Company Property

Disasters and accidents happen. It’s an inevitable part of both life and of doing business. That’s why you should think of any financing of safety measures as an investment. An investment in the future, that will save you a great deal of grief and anger once and if tragedy does strike. Some of these can be introduced once you actually have your business set up, while some are only effective If you take them into consideration before you even open your enterprise.

We understand that this can be costly, but what costs even more, is damage control once you get robbed or once your assets get damaged. And while natural disasters and the malice of other people can’t really be controlled, you should do everything you can to minimize their effects over you. Below are some tips that you may find useful to keep your business safe.

The location

 

The first thing you should do is think about where you want to open your business in the first place. Of course, you need to take into account your budget and means, as well as any local competitors. So, if you can, try to avoid opening your company in a high-crime area. However, this can be more a matter of budgeting. For example, let’s say you want to open a company in Melbourne. You need to decide whether you want to buy quality automatic gates in Australia, and move into a seedy neighborhood, or pay a higher rate and forgo the gates (or whichever security system you choose). It’s essentially a balancing act.

An interesting thing to point out is that high-crime areas, while dangerous, tend to lack many businesses. So you may end up with very weak and soft competition.

What to get

 

Next, what equipment do you need. There are lots of items people get, but the most useful are usually steel security doors, alarm systems, and folding gates. Doors are pretty obvious, but gates and alarms still require a bit more deliberation. Folding gates are metal sheets that cover their storefront. However, these can be an eyesore, even in poorer areas.

Alarm systems are always a good idea, but they can be expensive. Cameras are an excellent choice for any retail, sales business. In fact, they should pretty much be mandatory. However, for office-based businesses, it’s enough to get a camera for each entrance, just in case.

Bullet-proof glass and safes should be set up in very high-risk areas, for business that have very valuable equipment. Furthermore, getting gates, fences, and other protection around the company yard will help ward off any would-be robbers. Hiring a security guard is even better.

Measures to implement

 

It’s not enough to just throw money at the problem, you also need to rethink the way you do things. First, think about all your electronic gadgets. These are very easy and popular targets, because of the ease and price at which you can sell them. Be sure that they are locked away safely. Never leave them unattended. The same goes for handbags and wallets.

Furthermore, promote security measures. If you have cameras or guard dogs, place signs everywhere to let would-be burglars know. This will make them think twice about infiltrating your place. Furthermore, let your staff know this as well. Promote security and safety-mindfulness.

 

Employee focus

 

Besides making your people be aware of all the safety measures you implement, you should also train them accordingly. Now, this is different from business to business, but they should essentially be trained in how to report and record malicious activity, how to follow security procedures (like locking and setting up the safety protocols), and how to deal with any aggressive individuals.

If you can, set up and promote safety training courses. Get an authorized individual safety coordinator to help you out. Here they can teach them how to handle an aggressive individual that may enter the place of work. It will also teach them how to safely handle money, how to stay safe when walking to their cars at night from work, as well as how to handle themselves.

Finally, you should teach them how to handle sensitive information. This is especially important for the IT sector. Essentially, cyber security measures, tricks and tips.

 

Conclusion

 

Getting robbed can be devastating and damaging, both for your finances and for morale. That’s why you should invest properly in setting up your office’s security system. We’re not talking about only an alarm system, but also getting the right gear, blinders, fences, gates. Furthermore, you should train your people accordingly. They should know what to do in case of danger, and how to handle sensitive information. If you follow these rules properly, you will definitely minimize any risk of damage or thievery.

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7 Design Tips For Your Startup Office

Workspace is not merely the place where people work, but it is a microcosm of its own. The design of an office space is by all means not trivial, especially for startups. For them, every little detail can make or break the newly founded company. Office space design can be used not only to boost productivity but the much-needed creativity which guarantees that the product or service provided by the startup will be a hit in the market. We have compiled a list of 7 design tips that you can use for your startup.

Colors

Choosing the right overall color is interior design one-on-one. When it comes to office space, then mild colors are the way to go. You can choose a shade to your liking, even orange or yellow. However, don’t implement tacky colors as they will distract the employees from the work beforehand. The safest option would be the color grey and all of its numerous shades. This can be coupled with brown furniture or black and white wallpapers.

Plants

Although office space is usually located in an urban area, that does mean that nature is unwelcome here. There should be plants all around the office if nothing, then at least small potted ones. If you really wish to make the space verdant, then use climbers that can be placed near window areas. They will act are sculptural ornaments and help the employees relax by reducing stress levels. This increases productivity and has many more benefits for the workforce.

Plenty of light

Placing plants in the office will ensure there is enough air, but there should be plenty of light as well. If the office is way high up in a skyscraper, make use of this by keeping the window panes unobstructed. Dim spaces make the workers sleepy or moody which is not the effect you want to achieve. Also, try not to pile up stuff inside the office since the impression of spaciousness and airiness is lost.

Mats

Your office should be trendy and modern. Believe it or not, but floor mats are the latest trend, so make sure they are in front of every door. Their sole purpose is not only wiping feet, but there are anti-slip and anti-fatigue mats as well. If the workspace is dangerous in any way, you might consider placing these around the hazardous area. Also, you can order personalized mats that the best employees could choose the design for each month, for example.

Books

Walls can be perceived as canvases for artwork, but there is an even better way to cover them. Order customized shelves that will be stocked up with books, and a lot of them. This will add to the uniqueness of the space and individuality you wish to develop in your employees. Additionally, they will have the opportunity to peruse through the books they like during the pauses. If you have trouble acquiring the books in large quantities, go to the local library, books are written off all the time. Some of them are even vintage-bound, which is another design point to adhere to.

Vintage and modern

If the office is all vintage styled, then you are turning it into a lounge for hipsters and not much work will be done. On the other hand, if it’s all modern, then it becomes too sterile for any creative work to be carried out. The answer is not in the extremes but in the balance between vintage and modern elements that will add a touch of luxury to the space.

The meeting room

So far, we haven’t discussed particular rooms inside the office. The reception desk and lounge areas have their importance, but it is the meeting room that should receive the most attention. This is the places where important decisions are made and where productivity and creativity should reach their peak. Design this room separately by choosing different colors and furnishing it differently from the rest of the office. If possible, make it more luxurious as well.

From the color palette to wall decorations, a startup office should be all about balance. Interior design should reflect the work-life balance you wish to accomplish in your employees. This way they will have a chance to be creative and show their full potential. Properly decorating the office space should be an integral part of any startup’s business strategy.

8 Financial Tips for Startup Entrepreneurs

Startup entrepreneurs have a lot to handle and for that, they deserve a round of applause. However, there are several things they always need to keep in order to see their business ventures grow. One of those and probably the most important one is paying attention to finances.

In order to keep that in check, here are several financial tips and recommendations that will help you manage your finances more efficiently.

1. Value your time

One of the most important things you can do for your startup is to value your time. This means you will have to organize well and spend less time on things that spend money, like unnecessary meetings.

For example, instead of traveling and paying restaurant bills, choose the meetings that can be done with video chat and conference calls. This is especially useful if you have to travel internationally or have several meetings per day. Although you won’t be able to do all the meetings this way, after prioritization you will notice considerably fewer expenses for this.

2. Expect the worst

Bad things will happen so it’s always wise to have a contingency plan when that happens. Set aside savings that will cover your expenses for at least six months if you experience a financial setback. That is enough to get you covered and give you enough time to resolve the issues and determine what to do next.

3. Manage your cash flow

Running out of money is the most common reason startups fail. Therefore, you must know where your money is coming from and on what you are spending it. This is a basic cash flow management which is an integral part of any business and staying on top of it is imperative for success.

In order to do so, create a financial plan that will include all the expenses and stick to it. Leave some room for unpredicted expenditures, but always make sure that you are within your designated budget.

4. Define your goals

You can’t create an effective financial plan without defining your business goals. They will tell you exactly how much money you will need, as well as help you prioritize your activities. The best way to define the goals is through milestones and deadlines.

This will help you mitigate the risks of wasting time on unsuccessful ideas by providing you means to track your progress. If you notice that something needs adjusting and improving, you will notice it through milestones and be able to fix it in time.

5. Keep an eye on your credit score

During your startup business venture, you will probably have to apply for capital finance loans. In order to approve your application, the creditors will evaluate your credit score. If your credit score is bad, you will probably either be declined for a loan or get unfavorable conditions, like a higher interest rate.

To avoid this, you can be careful with your finances from the start in order to have a better score. For example, pay your bills on time, take care of your debts, and don’t overspend on your credit cards’ balance.

6. Keep records of expenses

Keeping a record of your expenses is demanding, but it is also as important as creating a budget and business plan. First of all, you will need this information for taxes and creditors if you decide to apply for the loan. Secondly, it will help you track your spending habits which you can then change if not appropriate or damaging to your finances.

If you don’t have the time for this even with a bookkeeping software, hire an accountant to do so. They will not only know what to do but will also advise you on the best course of action in case of trouble.

7. Invest in your employees

Depending on your finances, you can invest in your employees in order to boost productivity, but also to prevent bigger expenses. By paying and organizing for regular medical checks, your employees will be able to stay healthy and spend less on healthcare bills. Also, training and education programs can teach your employee’s more effective ways to do their job and get you above the competition.

8. Work on your marketing

A marketing campaign will help you determine your customers and know their expectations. If you want to create a product that is successful on the market, you need to know your potential buyers. This all starts with determining your first customer which you can basically go through a survey.

You can do this through social media, your website or by hiring a marketing agency that will do a complete marketing campaign for you. The feedback you will get will tell you who are your customers and how to adjust your products so they would definitely buy it.

Finally

Every beginning is challenging and needs a lot of work in order to create something stable enough for further development. All startup entrepreneurs go through this process, but the outcome is what counts. By implementing sound financial tips and with a focused strategy, you will be able to create a successful startup that you can grow and expand into something bigger.

How Temperature Affects Productivity

Various studies claim to have found the optimal work temperature, only to be disputed by a new study with new finds. In fact, the issue of how temperature affects productivity is so subjective that a different sample group of test subjects is bound to give different results. You see, there’s only so many people you can fit in a single office and as soon as you have to include one more workspace, you risk tampering with evidence by adding another, unforeseen, factor into the mix. Therefore, instead of looking for an ideal temperature (as in a digit to type into your thermostat), we should instead consider different ways in which temperature affects productivity.

1. A perfect range

Now, before we even start, it’s important to understand one vital thing – when you have to think about the temperature, the productivity (especially creativity) suffer. This goes for both too hot and too cold. The hotter/colder it gets from what you consider a ‘normal temperature’ the greater distraction this becomes. As we already mentioned, this ‘normal’ range is quite subjective, yet, it usually goes between 68 and 77 degrees Fahrenheit (between 20 and 25 degrees Celsius) in favor of the latter. According to the study conducted by Helsinki University of Technology, when the temperature is at about 25 degrees Celsius, the number of typing mistakes drastically drops and the output of work skyrockets.

2. Fluctuations between genders

Anyone who has ever worked in an office empirically knows that different genders have different tolerance to heat/cold. This is due to their physiological body composition and the fact that men have a higher muscle mass than women. This makes them get hot a lot quicker. Females, on the other hand, have a somewhat poorer circulation to the extremities (due to the fact that their blood mostly pools around core organs). This is something worth keeping in mind when your workforce is, due to the nature of the work, predominantly male or predominantly female. Remember, you can’t make everyone happy with the office temperature, so trying to accommodate the majority (despite how vocal the minority is) seems like a good idea.

3. The issue of money

One of the most controversial topics when it comes to office productivity and temperature is the one of frugality. Namely, in certain climates and during a certain part of the year, it may be easier to maintain a fixed temperature. For instance, in spring, keeping an office temperature between 20 and 25 degrees Celsius is much cheaper than doing so in winter or in summer. Moreover, the boost in productivity that comes from this feature is hard to quantify, which makes some of the less ethical entrepreneurs try to save money on it.

The problem is that they take their utility bill at a face value. First of all, you can look for cheaper prices with another utility company. Second, you can invest in maintenance, thus making a greater saving in both heating and cooling. For instance, by finding a reliable AC repairs Sydney partner, you’ll drastically reduce the amount of energy spend on keeping the place suitable for work during summer.

4. Other relevant factors

So far, we’ve only discussed gender as a relevant factor, nonetheless, there are several other issues worth addressing. For instance, the level of humidity within the room is incredibly important for the way in which people tolerate heat. This is due to the fact that a humid air makes people sweat substantially more. This is why low humidity makes the place feel substantially colder. This is also something that affects the subjective feeling of temperature in the workplace. Aside from this, one’s age (the older one gets the colder they tend to be) and their BMI (body mass index) tend to sway the feeling of warmth/cold in a peculiar manner.

In conclusion

As you can see, there’s more to the temperature-productivity correlation than just a number to set on your smart thermostat. With so many factors to consider and weigh in, it’s hard to make a decision here. Nonetheless, once you abandon the ridiculous notion of pleasing absolutely everyone in the office, things will become much simpler and your objective much easier to reach.

Planning an Outdoor Company Event

A sure way to add some excitement to company events, as well as to make them more pleasant and amusing, is to plan and host an outdoor event. Nice weather and fresh air are perfect ingredients for having a relaxed and festive atmosphere, and it is more likely that attendees will look forward to coming to this event, instead of just showing up out of obligation. However, planning an outdoor event can be challenging, simply because it is somewhat different and more difficult than organizing indoor events. So many things to take care of, starting from weather and logistics to safety and sanitation, but worry not. Here are some helpful tips on how to plan this event like a pro.

Set the location

Not every outdoor area is event-friendly, so be smart when choosing the right location. Outdoor events offer countless possibilities, from a picnic by the lake to a cocktail party on a luxurious ranch. However, if you hesitate to bring guests, equipment, and suppliers to the uncommon area, perhaps it would be best to stick with existing outdoor facilities. It will simplify the entire process, while you will get the best of it.

Get all permissions you need

The last thing you need is some people with badges shutting your event and sending people home because you didn’t get the permission from local authorities to organize an event on the specific premises or to supply alcohol. Same goes with the broadcasting of copyrighted material. Make sure to obtain relevant permits as soon as you know the location and the date of the event.

Learn more about local restrictions

Every town has its ordinances, so find out what are noise restrictions as well as if there are any regulations on the number of seating, selling tickets, etc. Keep in mind that noise restrictions apply to loud music, but also the equipment (generators), audience, fireworks, etc. Events, especially big ones, are a source of noise disturbance. See if there are more permissions to obtain, or it is more of following regulations.

Logistics

Make it visual and put it on a paper. Sketch the premises and mark everything, starting from parking to guest area. Plan every detail and make sure to know each spot, where you will place equipment, toilets, food, drinks, as well as if there is enough space for parking and unloading suppliers trucks. Also, understand that it will take time load in and set up power and arrange other elements, as well as to load out and clean up.

Electricity and the right equipment

Since you need to have access to electricity on site, make sure to get extension cords, cables, duct tapes and a portable power generator in case something goes wrong. Determine how many power stations you will need, for instance, a DJ and sound equipment, food stations, coolers, coffee makers, lights, outdoor air conditioners, etc.

Hygiene standards and sanitation

Same as with any other venue, you should provide your guests with decent restroom facilities and sanitation units. Ensure there is plenty of hygiene accessories like sanitary bags and bins, and make sure you get at least one easy accessible toilet that offers more space for wheelchairs or those guests who attend the event with small children.

Make your event safe and secure

If your event is out in the open, consider making use of portable temp fence panels to enclose the area. Regardless of the size of the event, it would be a clever thing to hire a security company. Not only it is one less thing to worry about, but rest assured that your attendees and equipment will be safe, while uninvited guests will remain outside. Also, take necessary measures in case of emergency and make a thorough safety plan.

Make your guests feel comfortable

Comfort is not only about having a place to sit or soft cushions on your guest’s backs. Being outdoors brings the number of annoyances like direct sunlight, bugs, mosquitos, heat, etc.  Provide shade and sunscreen and keep the drinks cold and at hand. Also, hire exterminators to clean the area and have electric fans that will keep flies away.

Check the weather, but expect rain

Always have a plan B when organizing an outdoor event. Make use of portable pavilions whether to keep your guests out of the rain or to provide shade during the day.

Conclusion

Although planning an outdoor event is demanding, know that you have a great advantage on your side – outdoors. Remember that planning event is not only about creating a space for people where they will meet, but also creating an atmosphere. Follow these tips, but dare to come up with more ideas in the process. Take care of the basics, and the rest will fall in the place.

The Correlation Between Office Design & Productivity

Productivity is a fickle little thing and if you’re not careful, one bad decision can ruin all your efforts of making your workplace a thriving, fruitful community. Everything, including your office design, has to create an optimal atmosphere for getting work done, and dim, cluttered spaces certainly won’t cut it. But there is more to it than just keeping the space neat and organized. Studies have shown that many other factors matter – and they affect not only how productive you are but also your health and well-being. So let’s see some of the factors of office design that are related to the productivity of employees.

Office design plan

Several studies concluded that the layout of the office is of the essence. However, the tricky part is that the “best” office plan varies from company to company. You have to weigh your objectives, priorities, your company culture and a slew of other factors when deciding on the layout. If work in your office requires a lot of communication among your employees on a daily basis, your company might benefit from having an open floor plan that encourages teamwork. On the other hand, for companies where employees have to focus in order not to make mistakes in their work, the same plan would drive everyone mad, not to mention completely diminish productivity and ultimately be detrimental to the whole business. Thus, you have to think carefully about what the needs of your business and your employees are and plan accordingly.

Noise and lighting

There are some things you can control about your office, and there are some you simply can’t. Noise is a serious detrimental factor to productivity and morale. If your office has been blessed by being located in a quiet neighborhood, outside noise is not a problem for you. If not, however, you might want to turn to some soundproofing solutions to reduce the distraction the surrounding traffic or nearby construction work creates. Noise-canceling headphones work well too, also for those employees who share their workspace but are distracted by others talking etc. As for lighting, it’s another one of the top three environmental factors affecting productivity. Natural light is, of course, the best since it has a positive effect on mood, resulting in better productivity. If you don’t have plenty of that, you can make up for it with appropriate (preferably layered) artificial lights to keep your employees awake and alert.

Ergonomic furniture

The comfort of your employees is another major factor that affects their productivity levels – and also health. Palm rests and screen support for those working on the computer will prevent pain in their neck and wrists, so the morale remains high in the office. Even more importantly, ergonomic desks and chairs are essential in preventing back pain and all the health consequences it will bring. Nothing diminishes productivity like an aching back, and finding quality office chairs in Sydney, New York, or anywhere else in the world is a walk in the park, so don’t skip this step. Moreover, a designated place with comfortable furniture such as sofas or lazy bags where employees can take a break and relax can also give them a boost. Lounging for a couple of minutes and taking their mind off work and their eyes off screen will renew their energy supplies to finish their tasks.

Equipment

One of the most frustrating things in an office is old, malfunctioning equipment. Having to spend ten minutes getting the printer to work or waiting for a page to load not only slows down your employees but it’s also annoying and will destroy the creative mood they were in and disrupt their workflow. Invest in up-to-date, high-quality equipment if you want to prevent this from taking a toll on your business’s productivity. Something as little as faster Wi-Fi will do wonders, but it’s also possible you’ll need to make a bigger investment, such as buying new laptops better suited to what your employees do.

Embracing biophilic design

An all-around approach that should be considered by all business owners is implementing elements of biophilic design into their offices. Basically, all of the aforementioned positive changes, including plenty of light and ergonomic furniture are important elements of biophilia, but there are so many more fronts on which you could take advantage of this nature-centric approach and give a boost to your employees’ productivity. If your office has not been blessed by a scenic view (let’s face it, few have), it is your job to bring nature in and elevate the mood. Green office spaces “generate physiological responses such as increased brain activity and lower stress hormones”, so it’s more than clear that a couple of potted plants or, if you want to go big, a living wall or a green roof can double productivity if implemented right. Don’t underestimate the power of nature and humans’ connection to it.

 

In today’s competitive market, employers need to make the most of what they have in order to stay afloat. Maximizing productivity in your workplace through office design is not a huge investment, but it will hugely reflect on how your business is doing. Takes these pieces of advice and your office productivity will soon thrive.

Polishing These Skills Will Improve You As a Leader

Being a leader is not a state one finds himself in, but the number of actions he performs every day. And before each action, there is usually a difficult decision which must be made according to personal and organizational values. That’s why it can be very hard to become a good leader, not to mention excellent one. And as a leader, you need to achieve excellence if you want your company to blossom with accomplishment. In a turmoil of today’s dynamic organization, the role of a leader is critical – you’re the one who must have a clear vision of the values, the knowledge how to implement and establish them, and the power to sustain them. You need to stand behind everything your organisation presents and to be passionate about it in order to motivate other employees to follow your example. Sometimes this enormous task seems impossible for one person to carry, but there are some basic powerful skills which can make the task much easier. Of course, that doesn’t mean that there is a strict set of rules you need to follow to become a good leader – one of the most important leadership components is the ability to perform authentic actions. Nevertheless, polishing these skills will definitely improve you as a leader.

Walk the talk

As a leader, you have a role of a general in a modern war that rages among strong competition. But that doesn’t mean all you need to do is shout orders and observe from the distance. If you’re sending your ‛army’ to march ahead, that means you’re sending them to unknown, to the territory you’ve never been to. That’s why you should always say ‛follow me’ and lead your employees by example. They will follow your every move as long as they are certain that what you do is equal to what you say. By setting up an example for them you earn their trust and confidence. They’re not the only ones who must prove their worth, it’s also the other way around. And once you’ve set an example, remember to make your actions according to it. Without consistency, all your words will be gone with the wind.

But still, talk

That doesn’t mean that words are not important. You can’t act on the principle ‛I’ve shown you how it’s done, now shut up and repeat’. You’re not a god or a statue of an idol – in order to lead people you need to be a man of flesh and blood. You need to be a part of the group and you need to know how to communicate with them in a transparent and respectful way. Fear and intimidation have never been good motivators, so you need to lock up your ego and throw away the key. If you’re able to understand your employees you will also be able to encourage them and boost their problem-solving and creativity.

And occasionally, listen

Communication is a two-way street. You’re not the smartest person in the world and if you’re in need of advice that doesn’t make you weak. As the matter of fact, fearing to ask for advice is a sign of the lack of confidence and that is certainly not good for leadership. You need to set an example and show your employees that there is always more things to learn in order to encourage them to develop their skills further. You can always turn to a trusted colleague, but today’s highly competitive nature of business usually requires a mentor, for it’s not only about gaining knowledge but also about deciding which way to go. An experienced executive coaching professionals can help you determine your clear goals using a variety of behavioral methods and techniques. That way you’ll require advice, but also feedback and guidance, which will establish a fresh view on issues at hand.

But, most of all, feel

There cannot be a good organisation if all the people inside it are not well connected. And the best way to connect with your employees and develop a strong and unbreakable bond is through emotions. You need to be aware of your employee’s emotional states and to learn how to interpret them correctly because that form of communication can give you far more insight than spoken words. But first, you need to connect with your own emotions, to understand them and control the way you feel and the reactions that feelings produce. Only then will you be ready to pick up the emotional signals of others in order to prevent conflict and improve the workforce.

And then express it

Of course, it is not enough just to become aware of your emotions, you need to express them. If you’re not showing your emotions in front of your employees they will also suppress theirs, and then bye-bye to all that valuable insight and bonding. On the other hand, you need to be careful not to express everything – anger and weakness are not good things for people to see in a leader. You need to show them that you truly believe in the organizational goals you’ve established and to be truly passionate about it. Passion spreads like fire, and when in flames you’re willing to take the greatest risks and take all responsibility.

As we said at the beginning, these are not rules, simply very useful skills. You should always encourage individuality and creativity. Your goals should be to motivate, inspire and engage the people around you. These skills are your best tools for the job, and now the improvisation may begin.

HR Challenge – Ensuring That Both The App and The Development Team Are Working As They Should

Forward Productivity

There are a lot of things which go into designing a software development team. Consider front-end designers, whose coding language handles the basic presentation of your company’s development project. Now consider backend developers, whose expertise is used for a variety of applications on a given page. Now consider mobile app developers, which has its own idiosyncrasies pertaining to compatibility.

Justifying everything together can be very difficult, and you need metrics which will help you to define that which works, and that which doesn’t. According to Stackify.com, when it comes to measuring software development team productivity, there are quite a few different schools of thought; one expert put it succinctly: “Working software is the primary measure of progress.”

Ideally, whatever solutions you bring to bear on your online solution, they should work as they’ve been designed to. In order to determine whether this is the case, as the experienced guys from Picnet like to emphasize – you’ll need to continuously test everything – both in the software development team and in the HR department.

In the development team, they mostly rely on load testing. If you’re not familiar, load testing is exactly what it sounds like: you’re stretching software to its limit to determine the “load” of activity it can handle. Ideally, it should be able to handle things several levels of magnitude higher than statistically traditional traffic. If you do well, you’re likely to have some spikes on occasion; you want to be prepared for them.

Employee Considerations

Still, even if you’ve got the absolute best software solutions around, if you don’t have the right team working with it, you’ll likely see productivity that is inferior to your business’s ability. If those who work on your software don’t have their “heart” in it, you may be leaving money on the table.

There is an old saying: the man who is lazy is a relative of the man who destroys. Basically, this saying is pointing out that a lack of diligence in work can be just as damaging as deliberate destruction. With tech people, you’ve really got to be careful with this. You want passionate, motivated individuals working for you. You don’t want lackluster, antisocial and egotistical techies who hold those that don’t think in programming languages as inferior to themselves.

Such individuals will design something which may work for a while, but should it have a tiny error that is transmitted through dint of simple human imperfection, getting them to fix that error may be like pulling teeth. The egotistical aspect of such an individual’s personality won’t allow them to admit they did something wrong until there is no other explanation for poor software activity.

The Right Team And The Right Numbers

Part of ensuring that your software runs as you intend means getting a design team who will take your instruction. You shouldn’t be having arguments. You’re the boss, even when you’re “wrong”, you’re “right”.

Finding such individuals may be easier said than done. If you’ve got multiple open positions and multiple viable candidates, you might hire two and set them into professional, “friendly” competition against one another within your business. This can facilitate motivation without you having to stand behind either and keep the candle lit, as it were.

Remember to ensure that mobile connectivity and utility are paramount in your forward software designs. This method of web connectivity defines modernity, and avoiding it will definitely hamper the effectiveness of any online solutions you’re able to acquire for your business.

Lastly, keep good numbers on everything. You’re looking for traffic increase that is progressively better, expanded clientele acquisition, and increasing profit. This should rise in a reliable way that you can build your budget around. The right software will help. The bad software will hamper you. Using good employees, keeping numbers, and finding techniques to motivate that are oblique as outlined earlier can definitely help you acquire the best software solutions.

3 Reasons to Implement AI in Your Workplace

There are a lot of misconceptions concerning artificial intelligence circulating in public discourse. Classical works of science-fiction have taught us to think about A.I. either in terms of killer robots, god-like computers, and sly androids, or as the saviors of mankind in the form of automated workers, benevolent star-ship operators, or friendly house servants. The truth is, at least in the present moment, that contemporary artificial intelligence systems are much less proficient at things we thought they would be good at according to works of fiction. However, they are simultaneously pretty skilled and efficient at performing other kinds of tasks, albeit ones which are not as immediately awe-inspiring and spectacular.

There are many websites that deal with improving your business in different ways, such as Bootstrap Business, however, in this article, we will examine how artificial intelligence is being introduced into the realm of everyday business operations. While these applications of A.I. might not seem impressive at first, they are nonetheless transforming the way we work in important ways, and here is how.

Data-Analysis

One of the defining features of A.I., and computer science, in general, is the use of formal syntax. Code is structured according to a strict set of rules, which is what allows it to communicate with hardware in order to perform particular tasks. A beneficial side-effect of the formal nature of code is that it is especially suited for working on problems which are expressed in a similarly formal language. This is why computers are so good at doing math. A less obvious example of where the computational power of A.I. can be used is in the legal profession. The law is also a system of strict rules and regulations, which are expressed in precise terminology. This makes it suitable for machine analysis. For instance, court rulings can be analyzed for particular terms in order to find a common pattern, i.e. that cases which involve a particular offense are more likely to be resolved in favor of the defense. A.I. systems can go through millions of case files in a fraction of the time it would take a person, giving legal experts a powerful tool for understanding and predicting court outcomes.

Document Generation

Not only can A.I. assist with analysis, it can also produce data of the same kind it analyzes. By establishing that there are patterns in the way particular kinds of language are used, the A.I. gains the ability to mimic them. For example, if you feed a large number of similarly structured financial reports into an A.I. capable of machine-learning, it will eventually figure out how to write them itself. To give you an idea of how this works, imagine you have simple spreadsheet document with one column representing countries, and another representing their GDP. We can use this document to reach and express certain conclusions, such as that the GDP of the USA is bigger than Brazil’s for instance. However, doing this for every possible relation between the given data would take a long time to write for a person. Fortunately for us, an A.I. can figure out that the formal relation between columns can be expressed in a natural language such as we used above. This makes it possible to automatically generate things like financial reports, meteorological predictions, email invitations, etc. Should this spark your interest, a plethora of good advice can be found on Infinigeek.

Virtual Assistants

Another area where A.I. found its use is in automating standard office procedures. The functioning of every workplace depends on a host of repetitive activities which are not directly related to the services a company provides, but are nonetheless essential for everyday functioning. This includes arranging meetings, communicating memos, keeping track of case files, finding relevant documents, replying to common customer etc. This used to be the task of various middle management types, but recently virtual A.I. assistants have started taking over this line of work. Keeping track of important but uninteresting information is something A.I. excel at, and people find boring and mundane, so it makes sense to leave this kind of work to them. In other words, A.I. assistants can work in tandem with IT services departments to drastically reduce office busywork and red tape through technological means. This allows employees to focus on solving challenging, creative tasks, instead of concerning themselves with trivial work.

Conclusion

A.I. systems are making more and more inroads into the world of everyday work. And yet a lot of their potential still remains completely untapped. While it is hard to make concrete predictions about what the future holds for, we can at least be certain that it will involve more and more A.I. in the positions of fellow workers, instead of just tools.

6 Tips to Keep Your Office Productive and Happy

The times are such that working hours are long and employees spend most of the day at the office. Consequently, people are getting burnt out because sometimes there isn’t time for breaks. However, this is avoidable.

If working conditions are changed for the better, the employees will actually enjoy being in the workplace. Some global brands have recognised this, like Google. And many start-ups are following suit and setting examples for others.

  • Flexible working hours

Many companies today offer flexible working hours. People can start work in the timeframe between 8 and 10 a.m., and complete an eight-hour shift. This is a great solution for those who are not morning persons and need some time to get active.

This way, the employee doesn’t waste work time trying to wake up and start the tasks. They can come in late, already fresh and ready to begin the work immediately.

  • Be transparent

Share your ideas, goals and results with your employees on a regular basis. This transparent behaviour will boost the morale and help your employees to feel welcome and needed. If they know what the long-term plans are, they’ll be motivated to achieve them. This way you will not only increase productivity, but create loyal employees who can become brand ambassadors.

  • Remind employees to take a break

The reason why your employees are exhausted is that they don’t take breaks. This is simply something they forget or think is unacceptable until the job is done. If you promote break time and remind them to stretch their legs, they will certainly do it.

One of the modern ways is to create a recreation room with games and nooks for break time. Also, you can invite a yoga coach to demonstrate some simple exercises or organise lunch delivery for all. Whatever your strategy, this will sure bring you extra points with your staff and create a positive company culture.

  • Encourage communication

E-mails, chats, message boards and project management applications keep the communication alive, but nothing is better than chatting over coffee. Exchanging actual words and ideas in person is always a better approach than impersonal online communication.

Organise meetings as much as possible and allow some casual conversation during those. Office chatter can be problematic for some because of the nature of their work. But the recreation room, hallways or terrace are perfect to go and talk to your employees.

  • Reward employees

Rewards are always a surefire way to motivate your employees. However, make sure that you carefully plan the matter and see it through. A reward system can easily create a competitive environment among the employees and that can be detrimental to the office morale.

The safest rewards are not monetary, but those that are fun. Invent your own system, like giving funny and inventive titles such as King of Programming or Hemingway pin for best content writer.

  • Create a comfortable working environment

Ergonomic chairs, lazy bags and couches are just some of the things that come to mind for a comfortable office. Some companies go as far as to create indoor Zen gardens or waterfalls to reduce the stress and provide a serene atmosphere.

However, firstly you should take care of the environment. Aircon services will help you create the perfect “climate” during all seasons and make sure your employees are comfortable. A well-equipped and supplied kitchen will take care of their coffee, tea and snack needs. And a water dispenser on every floor and within easy reach will certainly make sure that all basic needs are fulfilled.

In the end

“A happy employee is a productive employee”, goes the saying. So spare no time or money when it comes to creating a positive and creative atmosphere in your office space. It will sure make everyone happy and productive for future tasks to come.