What do the departments of project management and human resources have in common? As it turns out, more than you may expect.
Although it may be news to some, many of the skills needed to manage the various intricate components of a project are the same as those required to hire, promote, and protect the employees of a company. Both positions include juggling a lot of pieces while also providing positive results. Here are five tips that HR personnel can learn from the project management team.
Planning is an essential step for all project managers. As soon as they are faced with a new need or assignment, the first step is to go to the drawing board and think about all possible solutions, and then figure out deadlines for completion, what staffing will be required, and any other additional needs. HR employees must take the same steps when it comes to filling the needs of the company and its assorted departments.
Just like with project management, it is all about defining what success looks like for the current needs and working toward them. How will success be measured? Are you looking to find anyone to fill a vacant position, or are you searching for candidates that can advance and grow with the company? What new positions may be needed in the future? These questions must be answered before the recruiting process can even begin.
2. Avoiding Pitfalls
Because of the complexity and impending deadlines associated with major projects, common pitfalls must be avoided so the process can move along as easily as possible. Some common project pitfalls might include a sudden procedural change or a project member dropping the ball on their personal responsibilities. Project managers must have contingency plans, and so should HR professionals.
Common pitfalls for HR managers might include limited awareness of employee rights, a failure to complete proper paperwork, or limited knowledge of disciplinary procedures. A major concern would be the loss of an employee from a team that is already understaffed. Plans must be created before potential pitfalls cause issues for your business. Create organizational charts and introduce training classes that ensure that every individual in your HR department is fully trained on their responsibilities, so all bases are covered.
Since a project manager is working with so many separate parts that are handled by an army of team members, there must be a good system of collaboration. Project managers need to understand that they don’t know it all and that their team should be involved in the planning process. This is the same in the HR department.
There are a variety of responsibilities within the human resources team, from employee relations and benefits to payroll and hiring. The trick is to work as one fluid group to ensure that the proper employees are hired, that they have all the necessary benefits and signed paperwork, and that they end up becoming a happy and productive member of the team. To achieve this balance, proper communication is necessary, so have a meeting with all staff members where a consensus can be reached for creating the best system of collaboration.
It is also essential for human resources staff to communicate effectively with the supervisors of each team in their business so they can know what needs are necessary. Managers should always have the ability to reach out to HR for important employee matters. Additionally, HR should also have an open-door policy for employees who have personal concerns.
The job of a project manager is not one filled with rest and relaxation. Instead, constant attention is needed for projects that are often complex in nature. The only way for one person to take control of the chaos is with an effective tracking system that accounts for the movement of each team member, including what has been completed and what is still pending.
Human resources also involves many moving parts, and luckily, there are systems available for better employee management. When it comes to hiring, applicant tracking systems can provide stability as they keep track of current applicants, rank them in terms of ability to do the job, and ensure that all paperwork is presented. For current employees, you can take advantage of personnel tracking software that tracks employee paperwork, tax information, and certifications, among other important records.
5. Managing Personality Types
When project managers assemble their team, they understand that even though everyone comprehends the main goal of the project, every member of the team is not the same. Each employee has their own processes, motivations, and work ethic. Still, the manager must be able to understand these traits so they can bring out the best in every member.
Similarly, in human resources, the goal is to keep employees content. The employees of your company also have different motivations and levels of success that they want to achieve. It is important to work to those traits and promote those who deserve the opportunity. Employees also have different motivators. Some may be happy with a monthly bonus, while others prefer a fixed schedule. It is the job of HR to understand the core of each worker.
Yes, the HR and project management teams have much in common, and the professionals who best harness these skills will see the most success. Adding these traits will lead to happier employees in both arenas.
Image Source: Unsplash