Successful human resources activities are the backbone of any productive organization. No matter what product or service you provide, you’re going to need quality employees to be able to deliver it. While most business owners recognize the importance of human resources, they aren’t always the best at it. HR isn’t something that every business executive is an expert in. Instead of trying to master both running your business and doing HR tasks, it is probably a good idea to automate some HR functions. Here are five processes that you should consider automating for your business as soon as possible.
1. Payroll and Expense Claims
One of the most essential HR tasks is payroll. You have to pay your employees and make sure that it’s done right and on time. If there is a mistake made, fixing it in a timely manner is critical. After a few payroll errors, your employees may start to wonder about the long-term viability of your business. Few things can upset employees like not getting their paycheck on payday.
Many businesses are now automating their payroll to another provider that handles that. With something so detail oriented, you want someone who does payroll for a living handling that. There are many quality payroll companies that can do this for you, for a reasonable fee. It’s usually more affordable than having a department that handles this internally. Besides payroll, handling expense claims and reimbursements is also time-consuming. This can usually be lumped in with payroll and outsourced to a reputable provider.
2. Employee Records
Another area that you may want to automate is employee records. When your company is new and small, it may not seem like much of a chore to keep track of employee records. However, as your company grows, this can quickly turn into a full-time responsibility. As an employer, you have to keep track of numerous records for each employee for the duration of their employment. By automating this task, you’ll free up time to devote to essential business functions.
3. Performance Management and Evaluations
One of the essential HR functions in running a business is evaluating your employee’s performance. Keeping track of employee performance and then giving them regular reviews is critical to ensuring the success of your operation. Automating can help HR organizations and departments by keeping track of employee performance metrics without the need for human interaction.
Automation of performance evaluations lets you more easily spot any systemic issues or bottlenecks that need to be solved. Employees and systems can give you feedback to improve the process.
The automotive industry is a great example of how automation can improve processes dramatically. Thanks to automating, there are fewer errors, lower costs, and productivity is improved dramatically – think of Henry Ford and bringing production time of a single car down from 12 hours to 90 minutes type of improved.
Such drastic improvement was only possible because auto manufacturers valued and listened to their employee’s feedback. They were willing to implement changes based on their recommendations. Employees were strongly encouraged to share feedback and then report any issues immediately to management to streamline their processes. Today, these same principles are used in the digital sphere. Automation gives companies real-time feedback on their employee’s performance and processes so that changes can be made quickly.
4. Recruiting and Onboarding
While you may want to keep the same employees forever, the likelihood of that happening is not very realistic. Turnover is a part of doing business and this means you’re going to have to be able to recruit and onboard new employees. By automating the recruiting process, you’ll have a steady stream of capable recruits available whenever you need them. Not only that, you’ll also have an automated process to help them get set up as an employee. They can be sent all the forms and documents they need automatically, complete them, and then get started with training immediately.
5. Holiday and Leave Requests
Another time-consuming process in human resources is handling time-off and holiday requests. When you start to get several employees and all of them are entitled to a certain amount of paid time off or vacation, it can be really time-consuming and confusing trying to keep track of all of that.
By automating that process, you can easily track when all employees are scheduled to be off, and who is available to work. When you automate the process of requesting time off, employees will also like it more than having to ask their boss for time off. It’s much simpler to enter information into a computer system than having to ask someone for permission.
Overall, automating as many HR tasks as possible will pay big dividends over time. By maximizing automation, you’ll eliminate human errors, get real-time feedback on your processes and improve the company’s overall productivity.